Secretary/Clerk at Maine State Legislature

Augusta, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

30.69

Posted On

15 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Clerical Support, Microsoft Word, Microsoft Outlook, Microsoft Excel, Adobe Acrobat, Zoom, Organizational Skills, Multitasking, Interpersonal Skills, Communication Skills, Customer Service Skills, Attention to Detail, Professionalism, Confidentiality, Teamwork

Industry

Government Administration

Description

SECRETARY/CLERK Maine Legislature Augusta, Maine The Maine Legislature’s Office of Fiscal and Program Review, a nonpartisan staff office of the Legislative Council, is seeking applicants for a Secretary/Clerk position. Employees in this position work in our Augusta Office, value public service, conduct themselves in a highly confidential, professional, nonpartisan manner, and are enthusiastic about supporting the important work of the Maine Legislature. This position provides clerical support to the office, the Joint Standing Committee on Appropriations and Financial Affairs, and other committees, as necessary. The Secretary/Clerk: 1. Provides secretarial support to the office and is the clerk for the Joint Standing Committee on Appropriations and Financial Affairs. 2. Performs secretarial and reception duties for the office and the committee, including general typing, filing, copying, scanning, answering, and directing phone calls, and all other duties as assigned. 3. Prepares advertising, notices, schedules, and routine correspondence for the committee. 4. Distributes committee materials in-person or electronically as needed and prepares the committee room for in-person and electronic meetings. 5. Tracks bills, updates records, files, reports, and all other assignments necessary to conduct committee business. 6. Communicates regularly with legislators, lobbyists, and members of the public. Qualifications 1. High school diploma required and at least 1 year of secretarial experience. 2. Proficiency with Microsoft Word, Outlook, Excel, and Adobe Acrobat. 3. Experience in setting up and running Zoom electronic meetings is a plus. 4. Ability to learn new processes and computer applications quickly. 5. Ability to perform varied secretarial tasks in a fast-paced environment while maintaining attention to detail and accuracy under short deadlines. 6. Strong office organizational and multitasking skills. 7. Ability to work effectively as a member of a team. 8. Strong interpersonal, communication, and customer service skills; and 9. Willingness to work overtime when needed and sometimes with limited advance notice. Salary and Benefits: The salary range for this position is $21.64 to $30.69 per hour, commensurate with experience. The bi-weekly dollar values of some State-paid benefits for full-time employees include $15.22 for dental insurance, 14.11% of employees’ pay towards retirement, and, depending on the employee’s annual pay, at least 85% ($494.07) of health insurance premiums. Initial year vacation and additional paid leave range from 4 to 8 weeks, plus thirteen paid holidays Review of cover letters and applications will begin immediately and continue until the position is filled. Submit online application, resume, and cover letter on the job opportunities page of the Maine Legislature’s website at http://legislature.maine.gov/execdir/job-opportunities. Application questions may be directed to Amanda Goldsmith by phone at 207-287-1615.

Responsibilities

The Secretary/Clerk provides secretarial support to the office and serves as the clerk for the Joint Standing Committee on Appropriations and Financial Affairs. Responsibilities include performing clerical tasks, preparing materials for meetings, and communicating with legislators and the public.