Secretary / Communications Coordinator at St Thomas More Catholic Church Kansas City

Kansas City, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Organizational Skills, Communication Skills, Office Software Proficiency, Digital Communication Tools, Social Media Management, Creativity, Attention to Detail, Confidentiality, Professionalism, Time Management, Multitasking, Adaptability, Relationship Building, Writing Skills

Industry

Description

Description School Information St. Thomas More Catholic School, located in southern Kansas City, offers an outstanding Catholic education to students in preschool through eighth grade. A ministry of St. Thomas More Parish, the school strives for academic excellence while providing quality spiritual, moral, and social development for young people in the community we serve. With an exceptional, highly qualified teaching staff and an involved, caring parent community, St. Thomas More has a strong tradition of nurturing resilient learners, critical thinkers, and compassionate citizens of the world. The school is a member of the National Catholic Educational Association, the Missouri Chapter of the National Federation of Nonpublic School State Accrediting Associations, and one of the original participants in the nationally renowned FIRE (Foundation for Inclusive Religious Education) Program. Position Summary The Secretary/Communications Coordinator serves as the first point of contact for students, families, and visitors, ensuring a welcoming and professional atmosphere in the school office. This position supports daily school operations by managing attendance, student records, and registration, as well as assisting with family communication and community engagement. The coordinator also oversees the school’s internal and external communications—including social media, publications, and the school website—to promote the mission and activities of the school community. Essential Duties and Responsibilities Greet and assist guests, parents, and students in a courteous and professional manner. Answer and direct phone calls, respond to inquiries, and monitor the main school entrance and visitor check-in. Record and maintain accurate student attendance information through the Attendance Line, email, and Student Information System (SIS). Supervise student arrivals and departures for appointments or early dismissals. Maintain student cumulative files and process registrations, withdrawals, and transfers. Support new family recruitment, enrollment, and orientation. Design and distribute weekly family communications in collaboration with administration. Create flyers, graphics, and promotional materials using Canva or other design platforms. Capture photographs for the yearbook, social media, and weekly newsletters. Maintain and update the school’s website and Student Information System to ensure accuracy and relevance. Manage and grow the school’s social media presence (Facebook, Instagram, etc.) and foster positive media and community relations. Provide general administrative and communication support to the principal and staff as needed. Qualifications A high school diploma is required; an associate or bachelor’s degree is preferred. Candidates should have prior experience in a school office or communications-related position and possess strong interpersonal, organizational, and communication skills. Proficiency with office software, digital communication tools, and social media platforms is essential. The successful candidate will demonstrate creativity, attention to detail, and the ability to maintain confidentiality and professionalism in all interactions. Personal Qualities The ideal candidate will be warm, welcoming, and professional, with strong time-management and multitasking abilities. They should be self-motivated, adaptable, and committed to continuous growth. A dedication to the mission and Catholic values of St. Thomas More School is essential. Professional Expectations The Secretary/Communications Coordinator must protect the rights of and maintain confidentiality regarding students, staff, and families. This position requires maintaining accurate records, promoting teamwork, and supporting a collaborative, faith-filled environment. Requirements / Additional Qualifications Applicants should be practicing Catholics who model ethical standards, personal integrity, and conduct consistent with the teachings of the Catholic Church. Proficiency in Microsoft Office Suite, database management, and online and social media marketing is required. Strong writing, communication, and relationship-building skills are essential. St. Thomas More Catholic Church offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays. Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.

Responsibilities

The Secretary/Communications Coordinator serves as the first point of contact for students, families, and visitors, ensuring a welcoming atmosphere. This position supports daily school operations by managing attendance, student records, and communications.