WHY BAKER MCKENZIE?

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

THE ROLE

This role will centre on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to one or two Partners and a number of Associates in our Construction practice group.
Duties will include: drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings and general administration duties.

RESPONSIBILITIES

Key Duties of the role include but not limited to:

• Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
• Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and, if necessary, redirecting queries
• Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents, using version control and track changes
• Supporting the client matter intake process
• Processing expense claims and cheque requisitions
• Undertaking conflict searches
• Time entry - production of narratives, creation of glossaries, etc.
• Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests
• Supporting in setting up team meetings and events and managing expenses
• Working directly with clients, developing and maintaining relationships, and assisting with business development activities
• Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
• Assisting with the organising and conduct of client events, meetings and social functions for the Practice Group
• Managing authors’ calendars and schedules and keeping informed about authors’ whereabouts at all time
• Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
• Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements
• Managing various ongoing projects as required