POSITION OVERVIEW:

We are seeking a highly organized and detail-oriented Receptionist cum Document Controller to join our team. This dual-role position combines front-office responsibilities with efficient management of documents and records. The ideal candidate should have excellent communication skills, strong organizational abilities, and experience in handling documentation in a corporate or project-based environment.

QUALIFICATIONS & SKILLS:

• Bachelor’s degree or diploma in Business Administration or related field (preferred).
• Proven experience as a receptionist and/or document controller (minimum 1 Year )
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of document control software or systems (preferred).
• Excellent organizational skills with strong attention to detail.
• Ability to handle multiple tasks and work under pressure.
• Professional appearance and customer-focused attitude.

RECEPTIONIST DUTIES:

• Manage the front desk and provide a professional first point of contact for visitors, clients, and employees.
• Answer and direct incoming calls, emails, and messages promptly and professionally.
• Maintain the reception area in a clean, welcoming, and organized manner.
• Handle courier, mail distribution, and deliveries.
• Support general administrative tasks and provide assistance to departments when required.

DOCUMENT CONTROLLER DUTIES:

• Maintain and manage all company/project documents in physical and electronic formats.
• Ensure proper organization, filing, and archiving of records in line with company policies and standards.
• Track, review, and update documents such as contracts, reports, correspondence, and drawings.
• Control the flow of documents within the organization and ensure timely distribution.
• Assist in preparing, scanning, and uploading documents to document management systems.
• Ensure confidentiality and security of sensitive documents.
• Provide support during audits by ensuring records are accurate and up to date.