DIVISIONAL SECRETARIES

• Supportive team culture with a focus on inclusion, safety and work life balance
• Interesting and varied supporting general managers for dynamic and technical divisions.
• Perth Based – Monday to Friday

ABOUT THE ROLE

We are looking for Divisional Secretaries to join Rio Tinto Iron Ore. This is an exciting opportunity to support a high-performing teams supporting current operations and enabling the company’s future.
You will act as a representative and ambassador for the company working with the highest level of professionalism and discretion, building strong relationships with an in-depth knowledge of our organisation, its processes, and systems.

Reporting to the General Manager, you will:

• Provide administration support to the division’s leadership team
• Provide calendar management for the General Manager
• Book travel and preparing itineraries for site and international trips.
• Organise meetings, events, workshops & conferences including divisional team days, service awards, end of year events, and any other required activities.
• Manage Reward & Recognition process for the division.
• Raise purchase orders and processing invoices for payment and manage credit card expense reports.
• Work closely and effectively with business advisors and other administrative staff within RTIO to ensure efficient and effective operation and collaboration within the division and the wider business.

To succeed in the role, you will have:

• Demonstrated experience in a similar support role.
• High level of discretion, dealing with confidential and sensitive information
• Positive attitude with a willingness to make a difference and build team culture.
• The ability to prioritise, multi-task, have a flexible working approach and work unsupervised.
• Advanced MS Office skills, MS Outlook, Work and MS PowerPoint.
• Excellent written and verbal communication skills.
• Very strong attention to detail