WHY BAKER MCKENZIE?

At Baker McKenzie, not only do we pride ourselves on leading pay and a great culture, but joining a leading global law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee, we will also provide you with an extensive range of wellbeing, recognition, and benefits offerings.

THE ROLE

This role will centre on delivering timely, efficient, and high-quality administrative, secretarial, and practice group-specific services to a Practice Group Leader, a Partner, as well as a number of Associates in the Employment practice group. Duties will include drafting/preparation of correspondence, formatting of documentation, expense and billing management, financial reporting, diary management, filing, travel bookings, and general administration duties.

RESPONSIBILITIES

Key duties of the role include:

• Managing high-volume monthly billing processes, financial reporting, and specific client invoice requirements, including drafting and circulating invoices, distributing invoices to clients, and necessary weekly, monthly, and quarterly reporting responsibilities for key clients.
• Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and, if necessary, redirecting queries.
• Creating, drafting, editing, and formatting a range of legal correspondence and documents, presentations, and pitch documents, using version control and track changes.
• Supporting the client matter intake process.
• Reconciling expenses.
• Undertaking conflict searching.
• Time entry - production of narratives, creation of glossaries, etc.
• Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests.
• Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
• Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations, etc.) for authors.
• Assisting with client events and social functions for the practice group.
• Managing authors’ calendars and schedules and keeping informed about authors’ whereabouts at all times.
• Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements, etc.).
• Preparation of briefs, court books, and pre-court administration.
• Identifying, opening, generating, maintaining, labelling, updating, and closing files, according to task, author, and the Firm’s requirements.
• Managing various ongoing projects as required.