Secretary II at Caladwich Consulting LLC

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

21.5

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Duties, Time Management, Attention to Detail, Verbal Communication, Written Communication, Problem-Solving, Microsoft Office, Scheduling, Budget Reporting, Meeting Coordination, Reception Duties, Inventory Management, Data Entry, Teleconference Setup, Customer Interaction

Industry

Business Consulting and Services

Description

Description Secretary II (Pheonix, Az) U.S. Department of Homeland Security (DHS) Management Directorate (MGMT) Federal Protective Service (FPS), West Zone, Region 9 Position: Full – Time / On-Site FPS R9 Phoenix District Office | 230 North First Ave, Suite 403, Phoenix, AZ 85003 Salary: $20.00 - $21.50 Per Hour Caladwich Consulting, LLC is an SBA-certified 8(a), CVE-certified Service-Disabled Veteran Owned Small Business (SDVOSB) with a single focus- deliver exceptional results! Caladwich mission is to help clients meet their strategic and operational objectives by employing a range of capabilities that are integrated and focused to provide real solutions and deliver results. Caladwich Consulting is seeking a Secretary II to provide administrative support for FPS Region 9 District Commanders (DC) performing a combination of various clerical and administrative duties requiring overall knowledge of FPS systems, policies and procedures. Core Responsibilities- • Shall compose routine correspondence including answer all phone calls and email correspondence in a timely manner. • Shall manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders. • Maintain the staff reception office area, greet visitors, and direct them to the appropriate FPS staff personnel • Schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by FPS management or staff. • Shall set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding meeting and teleconferences. • Entrusted with the overall design, organization and maintenance of DHS filing system. • Shall prepare information required for budget reports. • Prepare correspondence documentation and mailing labels by copying data from one record to another and file records accordingly in support of the District and PSO program. • Maintain inventory equipment lists for FPS and other agency provided security equipment and/or security systems that are in place within federal facilities. • Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies in support of the security and contract guard program. • Runs Post Tracking System (PTS) reports, tracks post coverage and makes updates as needed to the PTS help desk. • Other administrative and clerical duties as assigned. Requirements Requirements for Candidate: • HS Diploma Required • Minimum 2 Years experience in standard and nonstandard administrative and secretarial Duties in Government agency • Proficient knowledge in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. • Excellent time management and attention to detail in handling administrative tasks, scheduling, and documentation. • Strong verbal and written communication abilities; comfortable drafting correspondence, taking meeting minutes, and interacting with staff and clients professionally. • Proactive and Self-Motivated: Anticipates needs, identifies issues, and takes initiative to improve office efficiency and support team objectives. • Problem-Solving Mindset: Approaches challenges with a calm, solutions-oriented attitude. Benefits: • Health/Dental/Vision insurance • Life insurance • Paid time off (PTO) • Federal Holiday Observation

Responsibilities

The Secretary II will provide administrative support for FPS Region 9 District Commanders, performing various clerical and administrative duties. Responsibilities include managing calendars, composing correspondence, scheduling meetings, and maintaining filing systems.