EDUCATION AND EXPERIENCE:

• HS Diploma or GED
• 6 years’ experience office administration

Skills and Abilities:

• High level of proficiency in time management and ability to follow set procedures and processes.
• Ability to recall/retain a high volume of information/details.
• Effective communication is vital to prevent any misunderstandings and/or misinterpretations
• Proficiency in Microsoft Office Suite.
• Knowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents.
• Excellent proofreading/copy editing skills are of particular importance, as all correspondence will be reviewed for grammatical and formatting accuracy by the person in this position before being reviewed and requiring the signature of Front Office Management.

SPECIAL REQUIREMENTS:

• Ability to pass a background check and drug screening and/or obtain any required security passes and network access.

PREFERRED QUALIFICATIONS:

• DOE Experience preferred

POSITION PURPOSE:

The Secretary III will provide administrative support to the U.S. Department of Energy (DOE).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to DOE by preparing letters, memos, proposals, DOE procedures, work practices, assessments, and concurrence page correspondence as directed by staff per DOE written standards.
• Creates associated DOE DocLog System entries and updates as appropriate.
• Designs, organizes and maintains specialized and custom forms, records, reports, files, and logs to support work processes in areas of assigned responsibility.
• Designs, develops, and maintains spreadsheets requiring data interpretation and guidance; creates, maintains, and updates files; removes and archives inactive records or files; researches and assembles information from a variety of sources for the completion of specialized forms and reports; copies documents and other materials as directed.
• Sort mail and place it in their respective mailboxes, creating Correspondence Action Tracking Systems action and sending it out as a mail link when necessary.
• Supports the Strategic Partnership Projects (SPP) by entering and saving SPP acceptances, emailing funding obligations to sponsors, and preparing Contracting Officer letter requests, counterintelligence, and acceptances.
• Responsible for all routing, approval, and record management responsibilities for DOE.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Maintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff.
• Functions effectively in a team environment.
• Provide daily and/or monthly matrix reports to DOE and Contract Managers.
• Work efficiently and responsibly from remote locations if necessary.
• Responsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers.
• Report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability.