SECRETARY, INFORMATION TECHNOLOGY at Port of Tanjung Pelepas Sdn Bhd

Gelang Patah, Johor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Attention To Detail, Accuracy, MS Office Proficiency, Reporting Tools, Communication, Coordination, Stakeholder Management, Event Coordination, Logistics Management, Structured Execution, Data Reporting, Data Analysis, 5S Implementation, Facility Management

Industry

Maritime Transportation

Description

About the Role Port of Tanjung Pelepas (PTP) is seeking a highly organized and proactive professional to join our team in a hybrid role that combines facility management, administrative coordination, and operational support. This position plays a key role in ensuring smooth day-to-day operations, maintaining 5S standards, supporting divisional leadership, and contributing to organizational efficiency through structured coordination and reporting. Key Responsibilities Facility & 5S Coordination Conduct daily inspections of Level 2 facilities to ensure cleanliness and 5S compliance. Organize and coordinate monthly 5S inspections for facilities and departmental vehicles. Maintain a structured, safe, and efficient working environment. Administrative & Executive Support Manage Level 2 meeting rooms and ensure adequate supplies (refreshments, stationery, documentation). Escort visitors and coordinate accommodation and transportation when required. Monitor phone lines for divisional heads during their absence. Maintain team rosters and monitor attendance/tardiness. Coordinate travel arrangements and related logistics. Inventory & Expense Management Maintain office supplies and kitchen consumables. Re-issue PPE as required and track inventory. Update and monitor expenses for divisional heads. Event & Onboarding Coordination Organize staff events and manage seating arrangements. Support onboarding by coordinating system access and readiness for new employees. Internal Audit & Strategic Support Conduct internal IT audits to ensure compliance with ISMS and related controls. Support documentation and tracking of CIO-led projects. Assist in monitoring execution of strategic initiatives. Interpret operational data to support decision-making and reporting. Education Bachelors Degree or equivalent combination of education and relevant experience. Experience Experience in personal assistance, secretarial support, or administrative coordination. Exposure to data reporting and analysis is an advantage. Experience in 5S implementation or facility management is preferred. Skills & Competencies Strong organizational and multitasking skills. High attention to detail and accuracy. Proficiency in MS Office and reporting tools. Strong communication and coordination capability. Ability to manage multiple stakeholders effectively. Event coordination and logistics management skills. Structured and disciplined approach to task execution. Why Join PTP? Be part of a dynamic and performance-driven environment. Gain exposure to cross-functional coordination and leadership support. Develop operational, administrative, and governance capabilities. Contribute to structured execution within a leading port operator.

Responsibilities

This role involves coordinating facility management, ensuring 5S compliance through daily and monthly inspections, and providing comprehensive administrative and executive support to divisional leadership. Key duties include managing meeting rooms, coordinating travel, monitoring attendance, and handling inventory and expense tracking.