Secretary Intern at Luxasia Pte. Ltd.

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

0.0

Posted On

30 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Arrangement, Expense Management, Stakeholder Liaison, Document Preparation, Minute Taking, Confidentiality, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Administrative Support, Communication Skills, Organization, Time Management, Procurement

Industry

Retail Luxury Goods and Jewelry

Description

LUXASIA Group is the leading omnichannel partner for beauty and luxury lifestyle brand distribution, retail, and e-commerce in Asia Pacific. Since 1986, we have endeavoured to make a difference to Asia Pacific consumer by bringing them the finest beauty brands from all over the world - across niche, prestige, and masstige categories. Some of our most trusted names include La Prairie, Bvlgari, Guerlain, Prada and Hermes. In addition, we have successful joint ventures with the likes of LVMH Group, PUIG, Yves Rocher, and Elizabeth Arden. We are a winning TEAM of diverse individuals whose commitment, grit, and shared core values drive everything we do. There are plenty of opportunities for growth and development across the countries we currently operate in (and plan to expand into). Make a difference with us today. We are looking for great new talents to join us! We want you to be POSITIVE about the people and the world around you, PASSIONATE about what you do, Happy to be COLLABORATIVE with your colleagues, peers and business partners Obviously we want you to have the skills, qualifications and experiences to do the role and good at communication too. But most importantly, we want you to be someone who is eager to learn and grow with LUXASIA. You’ll also get to Be exposed to how LUXASIA is innovating and transforming the Beauty Retail & Luxury FMCG industry Receive mentorship throughout your internship and get the chance to shadow one of our LUXASIA's leaders Job Responsibilities Provide comprehensive administrative and operational support, including calendar management, meeting coordination, and scheduling to ensure optimal time management and smooth day-to-day execution Manage end-to-end travel arrangements, including flight bookings, hotel reservations, transportation, itinerary planning, as well as expense management such as reimbursement claims, per diem tracking, proper documentation filing, and support vendor coordination and basic procurement needs as required Liaise with internal and external stakeholders professionally, ensuring clear communication, strong coordination, and timely follow-ups Prepare, organize, and maintain documents, reports, presentations, and administrative databases with high accuracy and attention to detail Assist in meeting coordination, including preparing agendas, taking minutes, and tracking action items to ensure proper follow-through Handle confidential information with a high level of discretion and professionalism Provide ad-hoc support to the Country Manager and leadership team, demonstrating flexibility, initiative, and a proactive mindset Final-year student or fresh graduate with full availability (no active classes) Excellent communication skills (both written and verbal); English is a must Strong interest in administrative, coordination, and executive support roles Highly detail-oriented, organized, and able to manage multiple tasks with strong sense of ownership and accountability Proactive, responsive, and able to anticipate needs in a fast-paced, high-expectation environment Strong interpersonal skills with the ability to engage and coordinate with diverse stakeholders Proficient in Microsoft Office (Excel, Word, PowerPoint) and general digital tools Professional, discreet, adaptable, and eager to grow into a Personal Assistant role; interest in beauty or luxury industry is a plus Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence? If so, you are the one we are looking for. JOIN US and let’s grow together. To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/career If you have a question for us, please drop us an email here. We regret to inform you that only shortlisted candidates will be contacted. Thank you. Recruitment Privacy Notice By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice. Note to staffing agencies Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

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Responsibilities

Provide comprehensive administrative and operational support, including calendar and travel management for the leadership team. Coordinate with internal and external stakeholders while maintaining accurate documentation and reports.