JOB OVERVIEW

We are looking for a Secretary/Administrator to support our client, a leading Law Firm at their busy Bristol or Cardiff Office. The role will be supporting Solicitors within the Mental Health/Court of Protection teams with their case preparations and assisting with administrative duties. This is a full-time permanent post.
There are many development opportunities and therefore this role may be suitable for someone who is looking to gain experience and develop long term into a fee earning role.

• Opening new files on the internal case management system.
• Diarising Court Orders on receipt.
• Undertaking any other follow up action on receipt of Court Orders as directed by fee earners.
• Listing & diarising Court hearings/tribunals for fee earners & ensuring instructed Counsel is booked for same.
• Saving evidence as it is served to the relevant file on the case management system.
• Arranging professional’s meetings.
• Undertaking the preparation of Court bundles as per the fee earners index.
• Undertaking the preparation of billing bundles & liaising with the Costs Drafts Person throughout the billing process.
• Completing legal forms as instructed by fee earners.
• Submitting legal aid applications and monitoring legal aid certificate limitations.
• Photocopying or scanning documentation as required.
• Processing incoming mail (paper & Email), to include marrying up exhibits as detailed within correspondence.
• Accurately completing fee earners’ dictation as efficiently as possible.
• Answering calls received through the telephone line and dealing with queries in a professional and confidential manner, ensuring all messages are passed on accurately to the relevant fee earner.
• Assist Team with any work overflow.
• Assist Practice manager with tasks as and when required.
• Any other duties as requested by any member of the management team.