EDUCATION/CERTIFICATION:

• High School diploma or GED.
• 30-48 college credit hours or more preferred.

SPECIAL KNOWLEDGE/SKILLS:

• Excellent organizational, communication, and interpersonal skills
• Computer literacy
• Type 30 or more words per minute
• Ability to follow directions and multi-task with minimal supervision
• Ability to maintain confidentiality
• Proactivity
• Basic understanding of excel

COMMUNICATION AND INTERPERSONAL SKILLS:

• Maintain Confidentiality
• Work collaboratively and maintain a positive relationship with campus staff, parents and community members.
• Demonstrate integrity and ethics.
• Excellent written and oral communication skills.
• Maintain friendly customer-service-driven interactions with all stakeholders.
• Be proactive in planning and preparation.

BASIC SKILLS:

• Proficiency in Microsoft Office, Word and Excel
• Proficient understanding of computers and ability to learn new computer software programs.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Exemplify high standards of ethical conduct.
• Display tolerance necessary for accepting supervision for and criticism of job performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly and judiciously.
• Support and follow administrative and board policy
• Represent the school system to the community in a positive, professional way.
• Maintain a sincere, friendly attitude toward patrons.
• Perform other duties as assigned.

• Welcome department visitors, screen unexpected visitors and telephone calls in accordance with department protocols.
• Assist with typing documents and letters, handling mail-outs for parents, filing, and taking phone messages, etc.
• Assist with the department event planning such as scheduling, purchasing, room set-up and clean-up, and provision of snacks/food/drinks/menu, etc.
• Assist department and campus staff with reserving training rooms.
• Medicaid Administrative Assistant-manage district uploads to MFCS, manage Random Moment Time Study and train staff to complete the study, manage monthly transportation log and review attendance before submitting to MFCS.
• Manage local Special Education federal and local budgets and process purchase orders (IDEA/local (Inc. Nurse Budget).
• Coordinate contract agreements with independent contractors and Human Resources Department and facilitate required training.
• Perform TEA drawdowns in TEAL and complete all necessary reporting.
• Process travel requests.
• Maintain the department inventory of supplies, supply boxes, technology, and other equipment and supplies.
• Submit all necessary department work orders in School Dude and Eduphoria.
• Distribute, track and collect annual employee forms and certification letters for the department.
• Compile, maintain, and file reports, records, and other documents.
• Duplicate materials: type, copy and distribute handbooks, guides, etc., as needed.
• Manage maintenance of copier, scanner, fax machine, ink, and staple cartridges and other office equipment/supplies.
• Process extra duty timesheets.
• Assist with Child Find process and scheduling.
• Proactively review calendars of Director and Coordinator in advance to prepare for upcoming meetings and arrange for room set up and supplies.
• Complete student record transfer in e-STAR.
• Process request for all agencies and other school districts regarding record requests.
• Manage PEIMS compliance and input for ESYS contract hours, 504/Dyslexia, and Special Education including running monthly TSDS reports for ARD Facilitators.
• Maintain staff and student rosters monthly.
• Perform other duties as assigned.