ABOUT THE DISTRICT

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.
Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.
Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

ABOUT THE JOB

McLain Community High School is looking for an energetic, flexible, self-starting individual to lead and support McLain. This would include but is not limited to prepping for teachers/staff’s return, building phone/room lists, labeling mailboxes, managing copy machine issues, working with Telecom to update changes to staff and room assignments, organizing materials for registration, and updating emergency procedure folders, posting jobs and organizing interviews. Daily supporting/managing the secretary team, making sure there is classroom coverage when teacher absences are not filled, approving payroll and guest teachers. Being a liaison between parents, teachers and administrators.

SUMMARY: Assume management responsibility for classified personnel and effective office functioning. Is knowledgeable of total school program and acts as liaison between administration, staff, students and the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Answer questions, communicate information for/to community, act as liaison between administration, staff,
students and the community. Be able to handle high stress multiple situations simultaneously with confidence.
Gather, type and disperse daily announcements, weekly announcements, weekly calendar and memos as well as maintain principal’s personal calendar & correspondence.
Develop, organize and gather substitute information, direct and inform substitutes as well as coordinate coverage when no substitutes are available.
Prepare and audit payroll for classified personnel, verify substitutes, initial additional pay for employees manage payroll disbursement.
Initiate work orders for equipment repair, telephone service & building repairs as well as maintenance of all office equipment.
Gather, organize, assemble, edit, secure help and mail monthly newsletter.
Develop agenda, attend meetings, type minutes & disperse information for various committees. Order and oversee catering for various meetings.
Organize office (i.e. all District/school forms, principal’s files, confidential personnel files, inventory of office
supplies/equipment.
Organize, implement and provide coverage for paraprofessionals and secretaries.
Oversee set-up for Back-to-School night, parent teacher conferences and other staff meetings. Acts as the direct line to PTA/other organizations, CDM Accountability, After Prom and Boosters.
Implement evaluation process for classified & certified employees. Type, copy & disperse evaluations, schedule observations and conferences with follow-up and maintain files.
Organize beginning and ending of school (i.e. communication to all teachers), coordinate registrations, send out information, organize and help setup for registration, review & organize teacher and student handbooks, prepare and copy information for teachers at beginning of school, secure paraprofessional, organize and put together master schedule of classes for both semesters, prepare close of school procedures, & check teachers out of the summer.
Implement all personnel paperwork pertaining to hiring personnel, coordinating interviews including job descriptions & questions and implement position changes/terminations.
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND TRAINING: High school diploma/GED required, plus post secondary secretarial, business, office management, or computer courses, equivalent to up to one year of college. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required.
EXPERIENCE: 3 or more years’ secretarial experience. Experience in a school district department or school setting preferred.
SKILLS, KNOWLEDGE, & EQUIPMENT: Requires strong oral and written communication, interpersonal, proofreading, customer service, diplomacy, and advanced microcomputer skills. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software, and general office equipment at time of hire. Knowledge of District policies and procedures preferred.
CERTIFICATES, LICENSES, & REGISTRATIONS: First Aid & CPR Certificate highly recommended.
SUPERVISION/TECHNICAL RESPONSIBILITY: May be responsible for assigning, directing work, and training secretaries, sub-secretaries, clerical staff, paraprofessionals, and/or student aides in the office. May also have input into hiring and discipline processes. Acts as a departmental resource for staff.
CONTACTS: Daily and/or hourly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees requiring tact and diplomacy to maintain relationships, resolve problems, and negotiate matters, often involving confidential and/or highly confidential matters.
SAFETY TO SELF AND OTHERS: Medium exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents.
The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, and feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT: The noise level in the work environment is usually quiet.
MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills, and coordinate. The employee is frequently required to analyze, compile, evaluate, synthesize, compute, and negotiate. The employee is occasionally required to copy and instruct.
JUDGMENT AND DECISION MAKING: Work is assigned by administrative team and/or Principal and by self. Requires strong judgment, quick decision making, analytical skills, and tact to determine the urgency of a situation and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Student Conduct Code, Board and District policies and procedures, District/school discipline plan, Administrative Responsibilities Guide, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, and/or students. Errors in decision making could lead to loss of confidence in and/or impact the image of the District, school, department, and/or division. Supervisor is involved only in major decisions.
DIVERSITY OF DUTIES: Duties require cross training in accounting, finance, and/or budget; time and attendance; travel reports; project management; office management; and total operations and internal systems of departments, division, and/or school and their administration, staff, students, and/or community. Duties and actions impact individuals within the building, parents, students, staff, and/or community.