Job Title: Secretary – Cardiff Office

Working Hours:

• Term: 6-month fixed-term contract
• Hours: 20 to 25 hours per week, with flexibility (typically 09:00 to 14:00 or 12:00 to 17:00, Monday to Friday).
• Salary £22,500 - £24,000 pro rata

Reporting To: Partners and/or Associates

Key Responsibilities:

• General Correspondence: Handle day-to-day communications, primarily via email, with clients, staff, and external parties.
• Digital File Management: Maintain and organize digital files on the Case Management System, ensuring that all documents are up-to-date and easily accessible.
• Photographs & Scene Notes: Process digital photographs and scene notes related to investigations, ensuring they are correctly filed and referenced.
• Report Assistance: Assist in preparing reports, including inserting digital photographs and proof-reading to ensure accuracy and presentation standards.
• Investigator Time Management:
• Schedule appointments and manage diaries for investigators.
• Organize travel arrangements, including flights, tickets, visas, and other logistics.
• Coordinate taxis, couriers, and other necessary transportation for investigators.
• Time and Disbursement Tracking:
• Keep accurate records of time and disbursements related to casework.
• Regularly reconcile personal records with the accounts department.
• Follow up on unpaid invoices and track the payment status.
• Administrative Support:
• Order office supplies and ancillary items when necessary.
• Organize and manage exhibit disposals as required.
• Miscellaneous Tasks: Provide general office support as requested, assisting with any other ad-hoc responsibilities to ensure smooth operations.

Skills and Personal Attributes:

• Proficient in Microsoft Office: A strong knowledge of Microsoft Word and Excel is essential for digital file management and invoicing.
• Pressure Management: Ability to remain calm under pressure and juggle priorities effectively while meeting deadlines.
• Effective Communication: Must possess a professional and confident telephone manner, with the ability to liaise constructively with clients and team members at all levels.
• Self-Motivated: Able to make decisions independently and manage tasks with minimal supervision.
• Flexibility: Willingness to work overtime when necessary to meet the demands of the business.

Holiday Entitlement:

• 33 days (pro rata) including statutory holidays.

Salary and Benefits:

• Salary: Competitive (dependent on experience).
• Benefits:
• Private health insurance
• Life insurance
• Permanent health insurance
• Stakeholder pension scheme
• Clothing allowance

• General Correspondence: Handle day-to-day communications, primarily via email, with clients, staff, and external parties.
• Digital File Management: Maintain and organize digital files on the Case Management System, ensuring that all documents are up-to-date and easily accessible.
• Photographs & Scene Notes: Process digital photographs and scene notes related to investigations, ensuring they are correctly filed and referenced.
• Report Assistance: Assist in preparing reports, including inserting digital photographs and proof-reading to ensure accuracy and presentation standards.
• Investigator Time Management:
• Schedule appointments and manage diaries for investigators.
• Organize travel arrangements, including flights, tickets, visas, and other logistics.
• Coordinate taxis, couriers, and other necessary transportation for investigators.
• Time and Disbursement Tracking:
• Keep accurate records of time and disbursements related to casework.
• Regularly reconcile personal records with the accounts department.
• Follow up on unpaid invoices and track the payment status.
• Administrative Support:
• Order office supplies and ancillary items when necessary.
• Organize and manage exhibit disposals as required.
• Miscellaneous Tasks: Provide general office support as requested, assisting with any other ad-hoc responsibilities to ensure smooth operations