Secretary (Temporary) at Caravel Group

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Attention To Detail, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Professionalism, Organizational Skills, Travel Arrangements, Logistics Management, Record Keeping, Confidentiality, Report Generation, Team Support, Email Correspondence, Meeting Coordination, Document Preparation

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels. Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others. In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications. Job Position Summary: Reporting to the Group Manager, the Secretary's main responsibility is to provide daily support to the team, including, but not limited to administrative tasks such as preparing excelsheet for vessel machinery reports, MARPOL reports and other excel-based reports as required. Prepare reports regularly, follow up on reimbursement claims for the team's superintendents and performing other secretarial duties. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for the FPD team. Prepare, format, and organize documents, reports, and presentations. Handle all incoming and outgoing correspondence, including emails, phone calls, and letters. Maintain and update filing systems and ensure accurate record-keeping. Assist with travel arrangements and prepare expense reports. Support FPD operations by ordering supplies and managing logistics. Liaise with internal departments and external stakeholders as required. Ensure confidentiality and secure handling of sensitive information. Coordinate the Hong Kong Briefing by liaising with relevant departments on the day of the briefing. Collect briefing forms and upload them to the Paris system. Review and approve Manning invoices within 7 days of submission. Support General Managers in generating reports through PowerBI, ensuring accuracy and timely delivery. Send official communications to branch offices and vessels as needed. Relationship INTERNAL: Technical and Accounts Department Job Requirements: Bachelor's Degree holder with administrative/secretary experience is preferred Excellent communication skills High degree of professionalism and attention to detail Good working knowledge of Microsoft applications including Word, Excel, and PowerPoint Fluent in English (both written and spoken) Hardworking with a good working attitude Willing to learn 4 months (Jan to May 2026) Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws

Responsibilities

The Secretary will provide daily support to the team, including administrative tasks such as preparing reports and managing correspondence. Key duties include scheduling meetings, maintaining filing systems, and assisting with travel arrangements.