We are seeking a highly organised and proactive Secretary with a background in legal administration to join our dynamic team. This role will provide direct support to the Managing Director and will play a critical role in the smooth day-to-day operation of the executive team. The successful candidate must have excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced creative environment.

REQUIREMENTS:

• Minimum 3–5 years’ experience in a similar administrative or executive assistant role
• Relevant qualification in administration, paralegal studies, or legal secretarial work is advantageous
• Strong understanding of legal documentation and processes
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital filing systems
• Excellent organisational and time-management skills
• Strong verbal and written communication skills
• Ability to work independently and take initiative
• High level of discretion, integrity, and professionalism
• Have valid drivers licence
• Must be immediately available

• Provide high-level secretarial and administrative support to the Managing Director
• Manage and coordinate diaries, meetings, and appointments
• Prepare and draft correspondence, internal memos, and formal communications
• Maintain accurate and organised filing systems (digital and physical)
• Assist in document review, including contracts, NDAs, and agreements (with a legal eye)
• Liaise with legal service providers when necessary
• Follow up on action items, deadlines, and ensure project tasks assigned to Director are tracked and managed
• Handle sensitive and confidential information with discretion
• Coordinate travel arrangements and logistics when required
• Support office-wide systems and procedures as needed