Secretary to Snr Management Office at Public Service Division

Kuhmo, Kainuu, Finland -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Time Management, Stakeholder Management, Discretion, Confidentiality, Microsoft Office, Scheduling Tools

Industry

IT Services and IT Consulting

Description

[What the role is] Provide high-level administrative and secretarial support to the Senior Management Office, ensuring smooth operations and coordination of governance-related activities. [What you will be working on] Executive Support Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and arranging travel. Handle first level enquiries from public, colleagues, students and parents. Handle confidential correspondence and documentation. Office Management Oversee the office space for the Senior Management team, ensuring cleanliness and operational readiness of equipment and facilities. Oversee day-to-day office operations to ensure a smooth and efficient work environment, including asset management and budgets. Works as a team with other Secretaries and cover each other’s duties when required. Events & Administrative Support Assist in organizing Senior Management related events (e.g. lunches & visits). Support claims and asset-related matters for the Senior Management team. Maintain accurate records and ensure compliance with organizational policies. Manage administrative load and delegate tasks as needed. [What we are looking for] Prior experience in secretarial or administrative support roles is preferred. Strong organizational, time-management skills and stakeholder management skills. High level of discretion and ability to handle confidential information. Proficiency in Microsoft Office and scheduling tools. http://jobs.careers.gov.sg The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters! Need help? Please click here for assistance. Our team will contact you shortly!

Responsibilities

Provide high-level administrative and secretarial support to the Senior Management Office. Oversee day-to-day office operations and assist in organizing events related to senior management.