Secretary-Treasurer - St. Basil Catholic Education Centre

at  Holy Spirit Roman Catholic Separate School Division

This position is open to all internal and external candidates. Prior to employment, successful applicants must provide supporting documents as outlined on our New Employees page. Secretary-Treasurer The Holy Spirit Catholic School Division is seeking a dedicated and visionary Secretary-Treasurer to help shape the future of our Division. If you are a servant leader who is innovative and collaborative, this is an exciting opportunity to make a meaningful impact on the lives of our students and staff.
We are looking for a strategic thinker who leads with compassion and vision, fostering excellence in education and financial stewardship. This position is anticipated to begin on April 1, 2025. The Division: Our Mission: We are a Catholic Faith community, dedicated to providing each student entrusted to our care with an education rooted in the Good News of Jesus Christ. Guided by the Holy Spirit, in partnership with home, parish and society, our schools foster the growth of responsible citizens who will live, celebrate and proclaim their faith.
Our Catholic Faith is the foundation of all that we do. Our Divisional Strategic Priorities: 1) Strengthening our Catholic Faith2) Learning Through Quality Teaching3) Living Truth and Reconciliation4) Belonging in Our Diverse CommunityWe offer Catholic educational opportunities to approximately 5,150 students in the communities of Bow Island, Coaldale, Lethbridge, Picture Butte, Pincher Creek, Taber and surrounding areas. There are 16 schools employing more than 570 staff, with an operating budget of $67 million. With the division office centrally located in the city of Lethbridge, Holy Spirit Catholic Schools provides a wide range of educational programs and services in urban and rural communities.The Opportunity: The position will enact our mission, vision, values and goals.
Reporting directly to the Superintendent, the Secretary-Treasurer will assist the Superintendent of Schools in fulfilling the general and specific aspects of the position description for the Superintendent as defined in the School Act, Alberta Education Policy and Regulations, and Board Policy. The Secretary-Treasurer is a member of the Senior Administrative Leadership Team. The Secretary-Treasurer is the senior financial officer of the Board and is responsible for the business, facilities, risk management, and transportation components of the Division’s operations. The Secretary-Treasurer also acts as the Division’s FOIP Coordinator.
Preference will be given to candidates who have: Chartered Professional Accountant (CPA) or graduate degree (e.g., MBA, MPA);Certified School Business Official (CSBO) designation is an asset;Several years of experience in school business administration, public sector, governmental or private sector management;Experience with public sector accounting principles and practices, including knowledge of funding models, financial regulations, and compliance requirements specific to educational institutions; Proficiency in the use of computerized accounting software and other relevant computer systems; Experience with PowerSchool Atrieve administrative software will be considered an asset; Strong interpersonal skills demonstrated by the ability to establish and maintain effective relationships;The ability to think strategically and creatively; Exemplary communication skills and a demonstrated ability to write and verbally present clear and concise financial and related reports.Key Responsibilities : Faith Leadership: Models involvement in the Catholic Faith community; Provides Catholic leadership in all decisions and actions; Provides opportunities for spiritual development for their staff.Corporate Secretary: Using the corporate seal for all documents that require the signatures of the signing officers;The control and safe keeping of the corporate seal;Ensures the maintenance, access, and protection of records in accordance with the Freedom of Information and Protection of Privacy Act (FOIP) and Regulations;Provides for the interpretation of legislation affecting the operation of the Division, as directed by the Superintendent;Arranges for the election of Trustees.Treasurer: Ensures the fiscal management of the Division is in accordance with the terms and conditions of any funding received under the School Act or any other applicable act or regulation;Ensures the operation of the Division is fiscally responsible;Provides timely and scheduled reports on the status of budgets to appropriate personnel;Assists school sites and other personnel with preparation of budgets and the management of their financial affairs;Ensures adequate internal financial controls exist and are consistently being followed;Develops and provides an expense payment schedule for staff members attending conferences, conventions, workshops or related functions. A copy of the schedule and the appropriate forms will be included in the forms manual;Maintains a financial monitoring system and generating the financial reports required or requested by the Superintendent;Provides payment for materials and supplies for the division and exercises control over the supplies of blank purchase order forms and cheque stock;Develops and implements payroll procedures for all division employees;Administers all division business functions in a manner that is consistent with generally accepted accounting procedures and practices, and legal and ethical requirements; In collaboration with the Deputy Superintendent, provides support to the Board’s negotiating committees. Risk Management: Ensures appropriate insurance policies are in place for the Division;Ensures Division compliance with Occupational Health and Safety legislation;Reviews risks associated with Division operations and makes recommendations for minimizing losses;Sits as the Board’s representative on the Urban School Insurance Consortium;Ensures administrative procedures are in place to ensure the safety and security of students and staff. Facilities and Property Management: Supervises and administers the operational and maintenance requirements for schools and Division facilities and properties;Coordinates the planning and development of long-range facility plans, including submissions to Alberta Infrastructure;Coordinates major capital projects undertaken within the division;Provides for appraisals and inventories of Division property;Prepares estimates of capital requirements for by-law purposes, and addresses the administrative details pertaining to referendums and bylaws;Ensures that the proper tendering and contracting procedures are followed.
Student Transportation: Ensures the provision of safe, efficient, economical and student centered transportation services within Division urban centers and rural areas;Provides liaison with other school divisions that transport Division students by way of transportation agreements;Negotiates and administers transportation agreements with transportation companies and other school divisions as required;Ensures that all eligible transportation grants are received by the Division.Communications: Takes appropriate actions to ensure open and transparent communications are developed and maintained in areas of responsibility;Works with the Superintendent to ensure that positive and internal communications are developed and maintained.Board and Superintendent Relations: Provides the information which the Superintendent requires to perform his/her role in an exemplary fashion;Establishes and maintains positive working relations with the Board through the Superintendent;Attends Board meetings and appropriate Board committee meetings and functions;Honours and facilitates the implementation of the Board’s roles and responsibilities as defined in Board policy;Provides leadership in the planning, development, implementation and evaluation of Board Policies and Administrative Procedures within areas of responsibility.Other Responsibilities: Supports the Superintendent in ensuring the Division’s compliance with all legal, Ministerial and Board mandates and timelines;The maintenance of collaborative professional relationships with School Administrators, Teachers, Division staff, parents and affiliated individuals, groups or organizations;Performs other responsibilities as assigned by the Superintendent. Compensation: A competitive compensation package will be provided, including an attractive base salary and excellent benefits.For more information regarding this position, please contact the Superintendent of Schools, Ms. Chantel Axani, at 403-327-9555.Interested, qualified applicants are asked to apply online with a complete application package by 12:00 pm on Thursday, February 20, 2025 . Comprehensive background and reference checks will be conducted on the successful candidate.
Application package must include the following: A cover letter addressed to: Chantel Axani, Superintendent of Schools;Curriculum vitae;Most recent evaluation;Contact information for at least three recent education references; Pastoral Reference Form.Please note: This position will remain open until a suitable candidate is found. We wish to thank all applicants in advance for submitting résumés, however only those candidates selected for interviews will be contacted.By virtue of the submission of an application, the applicant agrees that the principal or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the application has listed a reference for that employer

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