Secretary - UAE Nationals Only at Ajman University Career Site V2

Ajman, Ajman Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

0.0

Posted On

07 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support, Data Entry, Word Processing, Receptionist Skills, Calendar Management, Record Maintenance, Clerical Support, Appointment Scheduling

Industry

Description

SUMMARY OF FUNCTIONS: * Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls, * Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: * Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required. * Open and route incoming mail; distribute correspondence and other material to department staff/faculty. * Perform a variety of routine typing assignments as appropriate to the position; * May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters. * Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine. * Establish, maintain, process, and/or updates files, records, and/or other documents. * Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. * Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. * Order, stock, and distribute office supplies. * Run various routine errands, as required, for the unit/department. * Perform miscellaneous job-related duties as assigned. QUALIFICATIONS & EXPERIENCE: * Bachelor’s degree in public administration, business administration or any other related discipline * 1-3 years of experience related to the secretarial field. KNOWLEDGE & SKILLS: * Ability to understand and follow specific instructions and procedures. * Ability to prepare and print routine correspondence, labels, and/or other basic written material. * Skill in the use of operating basic office equipment. * Record maintenance skills. * Receptionist skills. * Ability to maintain calendars and schedule appointments. * Word processing and/or data entry skills. WORKING CONDITIONS: * Work is normally performed in a typical interior/office work environment. * No or very limited physical effort required. * No or very limited exposure to physical risk. SUPERVISION: Reports to: Dean Subordinates: N/A

Responsibilities

Provide basic office support including answering phones, directing visitors, and performing routine clerical tasks. Manage correspondence, maintain files, and assist in scheduling meetings and ordering office supplies.