Section Administrator at BECA Group

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

0.0

Posted On

14 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Calendar management, Meeting coordination, Minute taking, Onboarding, Offboarding, Project administration, Financial management, Document management, Office management, Microsoft 365, Oracle, Communication, Problem-solving, Organizational skills, Time management

Industry

Business Consulting and Services

Description

Te whiwhinga mahi | The opportunity Due to internal growth within our Central Infrastructure team in Wellington, we’re looking for a Section Administrator to help keep the team running smoothly and efficiently. This is a rewarding role where your focus will be on providing high‑quality administrative support that enables the team to operate at their best. You’ll play a key role in supporting day‑to‑day activities and creating an organised, efficient working environment. We’re open to both full‑time and part‑time (0.8FTE) arrangements for the right candidate. Our vibrant and diverse team offers a collaborative, supportive, and engaging environment where no two days are the same. You can expect variety in your work, along with opportunities and challenges shaped by your curiosity, initiative, and proactive approach. Overall, you will be responsible for: Providing proactive, end‑to‑end administrative support, ensuring day‑to‑day operations run smoothly. Coordinating meetings and calendars, including preparing agendas, taking minutes, and managing follow‑up actions. Supporting staff through onboarding and offboarding processes, including tracking locations, leave, and timesheets. Supporting project delivery through project administration and financial management tasks; experience with Oracle will be highly regarded. Maintaining systems, documentation, and records, including document editing and formatting, archiving, and organisational charts. Supporting office management activities such as purchasing, PPE tracking, stationery ordering, and mail coordination. Ko wai koe | About you You enjoy making things happen and bring a strong delivery focus through effective administrative and organisational support. You take pride in enabling a high‑performing team and work with professionalism, discretion, and sound judgement. You bring positive energy, are highly organised, and communicate clearly and confidently. Comfortable working in a dynamic environment, you’re motivated by helping others and enjoy being a trusted team member who contributes to making everyday better. You’ll bring: Proven administrative experience and the ability to work effectively with multiple stakeholders. Creative thinking and a solutions‑focused approach that builds strong working relationships. Confident written and verbal communication skills, with the ability to adapt your style for different audiences. A positive attitude and enjoyment of problem‑solving, particularly in times of ambiguity. A proactive, self‑sufficient working style with strong attention to detail. Resilience and adaptability when navigating change or competing priorities. Excellent organisational skills and the ability to manage multiple, shifting deadlines. You’ll be comfortable working within a Microsoft 365 environment and confident using digital tools for document management and collaboration. You’re open to new and efficient ways of working. Experience using Oracle is an advantage. Ngā āhuatanga kei a mātou | What we offer A career with Beca will provide you with: Professional development opportunities. A supportive and caring work environment where you can bring your whole self to work. Flexible working arrangements to balance your personal / family commitments. Opportunities to learn from our industry experts and technical gurus across the Asia Pacific. A highly supportive environment of sharing and collaboration. Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events. Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences. Tono mai | Apply now! Ready to make everyday better? Apply now. Hello! And welcome to a whole new world of possibilities with Beca. We hope you’re as keen as we are to find out more about each other. We look forward to seeing your application. The Talent Acquisition Team Make everyday better Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better. But we need problem solvers - the makers, the creators, the planners and practitioners to convert ideas into reality. For over 100 years, we’ve been making a visible difference, developing, and delivering solutions for our clients, our people and our community. Focusing on sustainability, innovation, and digital technologies, to create better and safer outcomes. What makes us different? At Beca, our people are our business. We support curiosity and value great ideas, and are passionate about creating a workplace where people are engaged, feel incredible and can belong. Our employee-ownership model sets us apart. It’s an opportunity for our people to be invested in the future success of our business, with share ownership available for eligible employees. We also offer a range of employee benefits, designed to reward and recognise the amazing things our people are doing everyday. And our values of partnership, tenacity, enjoyment and care are reflected in the way we work, with our people and with our clients. When you are part of our Beca family, you’ll own your own career path and contribute to a legacy. Join us and discover for yourself how you own your career and can make a everyday better.

Responsibilities

The Section Administrator provides end-to-end administrative support to ensure the smooth operation of the Central Infrastructure team. Key tasks include managing calendars, coordinating meetings, supporting project delivery, and handling office management activities.