Security Assistance Coordinators (Mid and Junior) at Commonwealth Trading Partners

, , United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Analysis, Budget Management, Data Tracking, Communication Skills, Organizational Skills, Foreign Military Sales, Security Cooperation, Financial Management, Analytical Skills, Technical Documentation, Interagency Coordination, Legislative Processes, Logistics Support, Strategic Planning, Monitoring and Evaluation, Microsoft Excel, Microsoft Word

Industry

International Trade and Development

Description

Overview CTP is a privately held small business based in Herndon, VA. We provide program management services for government and private clients and deliver technical assistance programs in over 80 countries around the world. CTP provides specific solutions or full lifecycle support, including course and curriculum design, expert instruction, logistics support, monitoring & evaluations, knowledge management, strategic planning, program management, and staffing services. Responsibilities Position Summary: The Security Assistance Coordinators (Mid and Junior) will serve as core member of CTP's embedded team within the U.S. Department of State’s Bureau of Political-Military Affairs (PM/SA). Security Assistance Coordinators are responsible for security assistance programming. A distinction between the junior-level and mid-level Coordinators may include the size of the assigned portfolio or the extent of responsibility of that portfolio (exercising a lead role vice a supporting or assisting role). Coordinators shall be responsible for reviewing and coordinating various funding case development documents (LOR, LOA, etc.), tracking security assistance expenditure data, providing data for congressional briefs and reports, coordinating within PM, other State bureaus, and the Department of War) on the obligation, expenditure and management of the security assistance programs, and other documents necessary to the effective management of the security assistance accounts. This may include drafting funding memos (allocations, allotments, apportionments, reclassifications, congressional notifications, etc.), tracking obligation and expenditure data, providing data for briefings and Congressional reports, drafting documents to obligate funds, coordinating within PM and U.S. Department of State regional bureaus and the Department of War, and other regional or functional bureaus as needed on the obligation, expenditure and management of account programs, and other documents necessary to the effective management of their portfolio. Coordinators shall also liaison with counterparts at State (relevant regional bureaus, EX, BP, OMB, L and DSCA) and shall support PM/SA participation in relevant Financial Management Reviews and other meetings. If assigned to a portfolio that handles Title 10 coordination, these Coordinators would manage U.S. Department of State concurrence with over $3 billion in U.S. Department of War (DOW) security cooperation authorities (e.g., International Security Cooperation Program-funded authorities sections 332, 333, and 1263 and other temporary authorities) requiring signoff from senior Department of State leadership. This is a call for resumes, and all positions are currently contingent upon contract award. Security Assistance Coordinators shall: Provide program analysis and develop and coordinate both functional subject matter and geographic area for security assistance accounts. Develop program options, negotiate, and integrate contributions from various Departmental offices as well as other USG agencies. Performs various analyses, including but not limited to strategic planning and forecasting, program design, and metrics and performance monitoring expected results (i.e., deliveries, training schedules), to support policy-making officials and ensure implementation of their decisions. Draft and coordinate, as necessary, a variety of documents such as analytical reports; briefing materials, decision, and information memoranda; emails; congressional letters; standard operating procedures; escalation justifications; and other communications on matters relating to the area(s) of assignment. Provide information on Foreign Military Sales (FMS), arms transfers, and security assistance, as well as administrative practices and/or other relevant policy areas. Maintain current knowledge in foreign policy, industrial and technological advances as related to his/her assigned responsibilities, and other commodities outside of his/her assigned responsibilities. Liaise with interagency counterparts, military service components, and program offices to coordinate on security assistance-funded programs. Provide administrative and logistics support for intradepartmental and interagency events (e.g., Joint Security Sector Assistance Review (JSSAR)), including recurring synchronization meetings to deconflict and align State and DoW budgets and programs in the area of responsibility. Support regular meetings with Military Groups (MilGrps) and others from DoW and State that support or have a role in managing the FMF and IMET programs. Support data management requirements, including tracking the status of all relevant FMF-funded FMS cases for the respective regional portfolio. Support to coordinate and deconflicting multi-billion-dollar security assistance accounts with DoW counterparts and DoW-managed security cooperation activities. Supports PM/SA program officers, as necessary, with data collection, analysis, and reporting of State and DoW country program activities for a variety of briefings and products using current data management systems and make recommendations to program officers to improve the effectiveness and efficiency of security sector assistance coordination measures, and implement improvements as directed. Maintain accurate budget data over multiple fiscal years on appropriations, obligations, and expenditures of foreign assistance accounts managed by PM/SA through working with key stakeholders within regional bureaus, PM, DoW and other entities, as necessary. Draft and coordinate clearance and approval of various budget documents related to the obligation, apportionment, reclassification, de-obligation and allotment of funds. Examples of documents include, but are not limited to Action Memos, Congressional Notifications (CN), Interagency Agreements (IAA), Financial Trackers, Allotment memos, Apportionment memos, Reclassification Memos, Memorandum of Requests (MORs), spend plans and other documents to ensure the timely obligation, management and execution of funding. Draft and coordinate clearance and approval for other documents related to the management of the respective account and programs such as procurement waivers and section 505 end use, security and retransfer assurance agreements that include relevant PM/SA programs. Assist in compiling and analyzing program budget data to assist PM/SA in tracking program execution, financial planning, analysis, and responding to Department and Congressional reports, questions regarding CNs, other inquiries and requirements. Compile, in coordination with PM/EX, PM/SA’s responses to program budget requests for information in the Department, as well as from OMB, Congress, the audit community and others. Support PM/SA program officers with technical requirements for procurement-related documentation (e.g., technical specifications, information, and level of detail for statements of work and funding sources). Assist PM/SA program officers to manage funds obligated to DoW and other interagency partners. This will include coordination with various elements of the Department of War and other interagency partners to include, but not limited to, Defense Security Cooperation Agency, Navy, Air Force, Army, Defense Finance and Accounting Service, geographic combatant commands, the Offices of Security Cooperation (or equivalent) at Embassies, and other elements with State and DoW, as necessary. Work closely with PM/EX and regional bureau EX (as applicable) on financial reporting and assists the PM/SA team in responding to various oversight and auditing entities, including the U.S. Government Accountability Office (GAO), Office of Inspector General (OIG), press, Congressional and other inquiries. Review/update for PM/SA approval funding standard operating procedure documents on PKO/NSEA management processes to confirm they are in alignment with U.S. Government, Department, and Bureau financial policies and legal requirements Provide support for program and financial management reviews within the Department of State and with DoW. Monitor and provide recurring reports on program obligation and expenditures and flag issues for PM/SA attention. Reconcile financial reports from DSCA, Combatant Commands and update PM records monthly. Develop account financial briefs for program planning conferences, as well as other security assistance/cooperation and related conferences. Draft and coordinate interdepartmental memoranda pertaining to Department of State concurrence with DoW security cooperation programs – including coordination, deconfliction, and oversight of legal, policy, and programmatic issues. Liaise with Department of State stakeholders to review and approve proposed DoD security cooperation activities and to deconflict those activities with Department of State-funded programs and activities. Liaise with Department of War stakeholders to facilitate resolution to regional and functional policy issues, and engaging on related legislative processes Additional responsibilities include conducting desk-based research and analysis, and coordinating and participating at meetings with senior leaders, developing and leveraging deep subject matter expertise on multiple security cooperation authorities, and ensuring all activities adhere to applicable authorities including the Foreign Assistance Act, the Arms Export Control Act, and White House directives. Engage with legislative processes including reviewing legislative proposals from DoW, tracking annual legislation, amendments, etc. Support annual planning and coordination for the Joint Security Sector Assistance Review, Financial Management Reviews, and Security Cooperation Education and Training Working Group (SCETWG). Coordinate daily management of Security Sector Assistance (SSA) program actions, tracking funding execution and program milestones across FMF, IMET, PKO/NSEA, and related accounts. Qualifications Security Assistance Coordinator (junior-level) Minimum Education/Experience: BA/BS in international relations, political science, economics, or a related field.Two (2) years of experience managing budget and fiscal processes for foreign assistance programs.At least four years (4) experience with, and in-depth knowledge of, Microsoft Word and Microsoft Excel.Experience providing timely narrative and data-driven responses to requests for information or reporting requests.Strong organizational skills and attention to detail.Ability to manage multiple ongoing tasks and processes simultaneously.Strong oral and written communication skills with experience presenting complex information. Preferred Experience: Prior experience working with the U.S. Department of State or U.S. Department of War.Familiarity with Security Cooperation Information Portal (SCIP), the DoW Security Assistance Network (SanWeb), or DoW’s system of record for security cooperation SOCIUM.Familiarity with USG financial management systems such as State’s GFMS or DoW’s Defense Security Assistance Management System (DSAMS).Familiarity with Title 10 authorities and programs, such as Sections 333, 331, or 1263 and other U.S. security assistance processes and procedures.Experience with advanced analytic tools such as Alteryx, Tableau, and PowerBI. Security Assistance Coordinator (mid-level) Minimum Education/Experience: BA/BS in international relations, political science, economics, or a related field preferred, or equivalent combination of education and relevant experience.Two (2) years of experience managing budget and fiscal processes for foreign assistance programs.Two (2) years of experience working/coordinating with the Department of State and/or U.S. Department of War.At least four years (4) experience with, and in-depth knowledge of, Microsoft Word and Microsoft Excel.Experience providing timely narrative and data-driven responses to requests for information or reporting requests.Strong organizational skills and attention to detail.Ability to manage multiple ongoing tasks and processes simultaneously.Strong oral and written communication skills with experience presenting complex information.At least two (2) years of experience coordinating. managing and/or developing FMS programs, either at the Military Department, SCO, Combatant Command or its components, and/or program office level. Preferred Experience: Prior experience working with the U.S. Department of State or U.S. Department of War.Master’s degree in international relations, political science, economics, or a related field.Two years (2) of experience using the Security Cooperation Information Portal (SCIP), the DoW Security Assistance Network (SanWeb), or the DoW’s system of record for security cooperation SOCIUM.Prior attendance at a security cooperation course at Defense Security Cooperation University or its predecessor, the Defense Institute for Security Assistance Management, or equivalent work experience. In this case, equivalent work experience is at least five years developing or managing FMS programs.Experience with USG financial management systems such as State’s Global Financial Management System (GFMS) or DoW’s Defense Security Assistance Management System (DSAMS).Familiarity with Title 10 authorities and programs, such as Section 333, 331, or 1263 and other U.S. security assistance processes and procedures.Experience with advanced analytic tools such as Alteryx, Tableau, and PowerBI. Location________________________________________ Washington DC at US State Department Company Benefits________________________________________ Medical, Dental and Vision insurance, Short Term and Long-Term Disability insurance, Life Insurance, AD&D, Telework, Paid Time Off, Flexible Spending Account, Tuition Reimbursement, and a 401K Retirement plan. Compensation________________________________________ Salary range based upon experience, but these are junior and mid level positions. Security Clearance________________________________________ Active SECRET security clearance preferred, must have ability to obtain Other Requirements________________________________________ Supervisory Responsibility: Position do not have supervisory responsibilities. Travel: International travel may be required and may include travel to fragile and/or conflict-prone zones. Work Authorization: Candidate must be authorized to work in the United States. No sponsorships provided. Application Procedure________________________________________ Interested candidates should apply via CTP’s website www.ctp-inc.com Candidate applications may be acknowledged but, due to the high volume of submissions, only qualified candidates will be contacted. These positions are currently contingent upon contract award. Candidates without requisite years of experience and pertinent qualifications will not be considered. Employment is subject to a satisfactory completion of a pre-employment background review. This includes, but is not limited to: employment, credit and education verifications, and criminal records check. All applicants are required to complete the associated paperwork in advance of an interview. Writing samples may be requested. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. CTP is an Equal Opportunity Employer

Responsibilities

Security Assistance Coordinators will manage security assistance programming and coordinate funding case development documents. They will also track expenditure data and liaise with various stakeholders within the Department of State and Department of War.