OVERVIEW:

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.
In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.
As an Assistant Controller, you will assist the Controller in various aspects of accounting and reporting. Responsibilities include financial, analytical, statistical, and technical accounting tasks applying generally accepted accounting procedures and practices.

QUALIFICATIONS:

• Associate Degree in Business or Accounting or an Accounting Certificate.
• Minimum 3-4 years of Accounts Payable experience.
• Experience leading a team.
• Familiarity with entry-level accounting.
• Eye for detail, accuracy is imperative.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word and Excel computerized accounting systems.
• Ability to be an effective team member.
• Ability to meet deadlines, prioritize tasks and to multi-task in a fast-paced environment.

• Complete all bank reconciliations and monitor SMBC account balances.
• Follow-up on bank errors, NSF checks, discrepancies, and unreconciled items on bank statement.
• Reconciliation of major and minor general ledger accounts.
• Journal entry preparation and input.
• Maintain company contracts in accordance with company policies and procedures.
• Support external audit requirements.
• Ensure proper control of expenses by performing monthly analysis compared to budget and prior month trend.
• Assist in month end closing activities including journal entries.
• Complete monthly balance sheet reconciliation.
• AP
  o Provide support in the Accounts payable invoice validation process. This includes downloading invoices from various vendor portals, matching PO and receipts and entering into Eauto.
  +Send Non-PO invoices to the proper department for approval.
• Process KDA invoices on PCS system.
• Process weekly check runs. Mail and scan backup.
• Review outstanding checks and void stale checks if necessary.
• Run and review Accrued Goods report and monitor for missing invoices.
• Review and Reconcile Credit Card statements.
• Maintain 1099 filings.
• Request W-9s and Certificates of Insurance.
• AR
  o Review A/R Ageing report daily. Contact customers via phone or email collect outstanding debt.
  o Handling customer inquiries regarding billing issues.
  o Prepares and post daily cash deposits.
  o Post cash application of Lock Box, credit cards and ACH
  o Issue refunds as needed.
  o Reviews credit holds and determines if a call or order can be released. Contacts customer and inform account sales rep if an account is being held for non-payment.
  o Maintains Accurate Records of customer payments.
  o Maintains Accurate records of collections.
  o Reviews and mail out customer’s statements monthly.
  o Prepares and submits accounts to the collections agency as needed.
  o Responsible for NSF checks, Credit Card settlements, and ACH funding to ensure timely and accurate posting
  o Assure all Corporate Governance policies are adhered to within A/R and Collections.
  o Monitoring customer accounts for accuracy.
  o Responsible for customer account reconciliations as required.
  o Research transaction journals and invoices.