Roles & Responsibilities

• Perform daily bank reconciliations for multiple bank accounts.
• Ensure all bank transactions, including rent receipts, transfers, cheque deposits, bank charges, and other receipts, are accurately recorded in the accounting system.
• Investigate and resolve unreconciled items and discrepancies promptly.
• Maintain updated bank reconciliation statements and ensure all outstanding items are followed up until closure.
• Coordinate with banks and internal departments to resolve unidentified or disputed transactions.
• Monitor and reconcile bounced cheques received from banks against tenant accounts and the accounting system.
• Contact tenants promptly to recover bounced cheque amounts and ensure timely settlement.
• Maintain an updated bounced cheque register, including outstanding amounts, reasons for bounce, follow-up status, and recovery details.
• Coordinate with the Leasing, Property Management, and Collections teams to resolve outstanding cases.
• Escalate overdue and delinquent cases to the Legal Department in accordance with the company's approved policies and procedures.
• Ensure bounced cheque charges, penalties, and related accounting adjustments are recorded accurately, where applicable.
• Maintain proper control and reconciliation of physical bounced cheques received back from banks.
• Match physical bounced cheques against bank statements, tenant accounts, and the bounced cheque register.
• Maintain records of cheque return dates, reasons for return, tenant details, and subsequent recovery or replacement.
• Ensure physical cheques are properly documented, securely stored, and handed over to the relevant department when required.
• Follow up on missing, unreturned, or unresolved physical cheques until closure.
• Verify lease contract files for completeness, accuracy, and compliance with approved company procedures before posting.
• Check tenant details, contract period, rental amount, payment terms, security deposits, commission, applicable fees, and cheque schedules against approved lease documents.
• Ensure lease-related financial transactions are accurately recorded in the accounting system.
• Identify discrepancies in lease contracts and coordinate with the Leasing or Property Management team for correction before posting.
• Maintain proper documentation and an audit trail for all lease-related accounting entries.
• Maintain and reconcile the PDC register against tenant accounts, lease agreements, and accounting records.