Senior Accounting Assistant at Reach Community Development

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Billing, Reconciliation, Vendor Communication, Financial Transactions, Data Entry, Reporting, Internal Controls, GAAP Compliance, Expense Reports, Intercompany Reconciliations, Form W-9 Processing, 1099 Filings, Microsoft Excel, Problem-Solving, Attention to Detail

Industry

Non-profit Organizations

Description

A healthy community begins at home. REACH provides quality affordable housing, and opportunities for individuals, families, and communities to thrive. JOB DESCRIPTION Title: Senior Accounting Assistant Department: Finance Location(s): Corporate HQ FLSA Status: Non-exempt Reports to: Corporate Accounting Manager Work Schedule: 8am-5pm - Mon-Thurs in-office, Fri remote Flex Status: On site 32 hrs. – Flexible 8 hrs. Job Description Effective Date: April 2022 REACH is an equal opportunity employer that strives to create a diverse workforce and an inclusive culture. REACH believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors. All REACH staff share a commitment to anti-racism; the identification and elimination of racism by actively changing oppressive systems, structures, policies, and attitudes so that historic and future harm can be eliminated for communities of color. REACH employees are expected and required to behave in a professional and courteous manner in doing REACH business and dealing with other staff, residents, and all contacts inside and outside the organization. Profanity, derogatory and abusive language is specifically forbidden. REACH offers a generous Benefits Package (full-time employees) including: * 401k * Medical, HSA, FSA * Dental * Life, AD&D * Supplemental & More Position Summary: The Senior Accounting Assistant supports the Finance Department with daily accounting operations and clerical tasks that ensure accurate and efficient processing of financial transactions. This position performs accounts payable and billing functions, reconciliations, vendor communication, and reporting to maintain compliance with internal controls and accounting standards. The Senior Accounting Assistant contributes to timely and accurate financial data management, supporting REACH’s mission to provide quality affordable housing and strengthen communities. ESSENTIAL FUNCTIONS: Accounts Payable and Transaction Processing • Process corporate and property accounts payable in accordance with REACH policies. • Review and process check payments and electronic disbursements. • Verify supporting documentation for completeness and accuracy before payment. • Enter invoices and ensure appropriate coding for properties and departments. • Process employee expense reports and corporate credit card submissions. Billing and Reconciliation • Assist with corporate billing, including management fees and commercial rent. • Complete intercompany reconciliations and reporting. • Reconcile vendor statements and follow up on outstanding items. • Deposit checks and money orders using electronic bank scanning systems. • Support monthly and annual closing processes through data entry and report preparation. Compliance and Recordkeeping • Request and process Form W-9s from new vendors and maintain accurate vendor records. • Support annual reporting activities, including 1099 filings and unclaimed property submissions. • Maintain organized filing systems for invoices and accounting documentation. • Report any violations of internal control policies to the Accounting Supervisor. • Ensure work complies with GAAP, REACH’s fiscal policies, and audit procedures. Communication and Collaboration • Respond to inquiries from vendors and staff regarding payments and billing status. • Coordinate with accounting team members to support accurate and timely reporting. • Contribute to a culture of professionalism, courtesy, and collaboration within the Finance Department. • Support Finance in cross-departmental efforts and special projects as assigned. Antiracism • Engages in self-reflection and open dialogue to recognize personal bias and support a respectful, inclusive workplace that constructively challenges racism and dominant culture. • Supports the development of inclusive practices in daily work to promote racial equity and further the organization’s mission. Secondary Responsibilities • Assist with ad hoc accounting projects and data audits as requested. • Provide administrative and logistical support for Finance Department operations. • Participate in department and organization-wide meetings and trainings. • Additional responsibilities may be assigned by the Corporate Accounting Manager, Controller, and CFO. • This is not a complete list of duties or responsibilities. From time to time, all employees may be required to perform duties outside of their normal responsibilities as needed. Qualifications • Associate degree in Accounting, Finance, or related field preferred; equivalent experience may substitute. • Minimum of two (2) years of experience in accounting, bookkeeping, or administrative financial support. • Proficiency with Microsoft Excel and familiarity with accounting or property management software. • Understanding of accounting principles and financial processes. • Strong attention to detail and accuracy in data entry and reconciliations. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Excellent communication and interpersonal skills. Knowledge, Skills & Competencies • Knowledge of GAAP and internal control standards. • Analytical and problem-solving skills for resolving discrepancies. • High degree of professionalism and integrity when handling financial information. • Capacity to work independently while maintaining collaboration with the Finance team. • Commitment to REACH’s mission and equity-focused financial practices. Physical Demands and Work Environment • Reasonable accommodations will be made. • Regularly required to stand, walk, use hands, and communicate effectively. • Must be able to lift up to 25 pounds regularly and up to 50 pounds occasionally. • Work performed primarily in an office or hybrid environment with extended computer use. • May require adjusting priorities to meet deadlines or respond to urgent requests. • Required valid driver’s license, liability insurance, and use of a personal vehicle for travel. Disclaimer Language: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time- to-time, as needed. The company reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description is not an employment contract, implied or otherwise. The employment relationship is “At-Will”. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals. Work Schedule: In-office Monday - Thursday 8am-5pm Remote - Fridays 8am-5pm

Responsibilities

The Senior Accounting Assistant supports the Finance Department by processing daily accounting operations, including accounts payable, billing functions, and reconciliations to ensure accurate financial transaction processing. This role is responsible for maintaining compliance with internal controls and accounting standards through timely and accurate financial data management.