Senior Accounting Associate - Payroll & Benefits at The Norfolk Companies

Braintree, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Benefits Administration, Employee Resource, Accounting, Excel, GAAP Principles, Analytical Skills, Organizational Skills, Problem Solving, Compliance Reporting, Great Plains Software, Paylocity, Inter-Company Transactions, Self-Funded Medical Plans, 401k Administration, Journal Entries

Industry

Wholesale Building Materials

Description

Description Join Our Family of Companies as a Senior Accounting Associate - Payroll & Benefits Are you a detail-oriented accounting professional who thrives in a dynamic, multi-faceted environment? We're a family-owned business seeking a Senior Accounting Associate, Payroll & Benefits to become an integral part of our finance team. This isn't your typical accounting role—you'll be the go-to expert for payroll and benefits across our five companies (220 employees) and being a resources for our employees for questions regarding payroll items and some benefits. In this role, you'll wear many hats: payroll processor, benefits administrator, employee resource, and trusted partner to our Director of Finance. You'll manage the full payroll cycle for our diverse workforce, ensure seamless benefits reconcilation including our 401(k) plan, and serve as the friendly face of finance for employee questions. If you're someone who enjoys variety, values accuracy, and wants to make a real impact in a close-knit organization where your work directly supports our team members, we'd love to hear from you. As the Senior Accounting Associate responsible for Payroll and Benefits, you will: Payroll Processes multi-company payroll weekly processing in tool Paylocity, which includes monthly car allowances, commissions, bonuses, hourly and salaried employees Working with HR ensure all new hire set up is correct and complete Review timecards for reasonableness, highlighting OT, missed breaks, excessive hours, missed punches Track employees on leave and their missed benefits and then prepares schedule to recoup when they return to work Review pay changes and election changes Prepare monthly commission statement calculations for Director of Finance’s review Prepare quarterly/semi-annual/annual bonus calculations for Director of Finance’s review Create reminders in Paylocity for future payroll changes, bonus dates, etc. Prepare year end payroll accrual Tracks and reconciles employee pay advances. Benefits Work with HR to ensure annual benefit open enrollment set up and reconciliation is processed smoothly and accurately Serves as point of contact for any employee questions related to pay, time cards, PTO, 401k plan and related benefit inquires Required to keep current on all legal compliance related to payroll and benefits Records weekly entry of self funded medical plan claims payments Books monthly administrative invoice for self funded medical plan Prepares year end vacation accrual Reconciliation of benefits costs to payroll deductions. Reconciles and books invoices for benefits (vision, STD, life insurance) Reconciles weekly 401k participant deferrals and funds 401k account weekly Monitors the 401k plan daily for participant loan requests- notifies Director of Finance of requests to approve Accounting Assists Director of Finance with audit requests from 3rd party accountants, including 401k audit and financial audit May work on special projects or other tasks as needed to help support the Director of Finance. Monitors daily bank accounts for sufficient balances, especially the payroll sweep account Reconciles some of the company’s bank accounts to the GL Follows up on outstanding checks and deposits in those bank accounts Serves as back up AR specialist in areas such as posting account payments and preparing deposits Is a back up to the accounting associate for daily reconciliation of balance sheet accounts such as inventory, accrued accounts, deposit liabilities from subledger to GL, and investigates variances Post journal entries that were transmitted from the general ledger and investigate failed entries Prepares monthly reconciliation of sales tax balances and creates reports for Director of Finance to submit sales tax Requirements To be successful in this role, you will have: Proficiency with payroll/HRIS system, preferably Paylocity. Strong knowledge of Excel and ability to work with workbooks and create advanced spreadsheets. Strong aptitude for numbers, calculations and problem solving. Strong analytical and organizational skills. High level of work ethic and confidentiality. Ability to self-start projects and find answers to questions on own and with the help of others. Knowledge of GAAP principles Innovative to identify areas for improvement in processes. Working knowledge of electronic shared folder environment and proficiency with Microsoft applicaitons. Education and Experience Bachelor’s degree in accounting or business management or equivalent work experienceMinimum five years Payroll electronic processing experience with multi-company structure (5 companies, 225 employees) Prior experience administering 401k plans Minimum four years of related accounting experience Prior work experience managing compliance reporting requirements (ACA, W2s, 1099s, HIRD, etc) General ledger experience with inter-company transactions Experience working with Great Plains software and Paylocity preferred. Why Norfolk Companies? We are more than just a business, Norfolk Companies and its divisions take pride in being family-owned and operated for over 90 years . We care deeply about our customers and employees. Your success matters to us, evident in the enduring careers of many designers who have built 5, 10, even 15 years with Norfolk. PM19

Responsibilities

The Senior Accounting Associate will manage the full payroll cycle and ensure seamless benefits reconciliation across five companies. This role involves processing payroll, administering benefits, and serving as a resource for employee inquiries.