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Hiring Unit:
Student Housing & Hospitality Services
Position Summary:
The Senior Accounting Clerk is responsible for performing essential tasks within the Accounts Payable (AP) function, ensuring the accurate and timely processing of vendor payments and maintaining detailed financial records. This role includes key administrative and financial duties such as data entry, reconciliation, vendor communications, and supporting the Finance team with month-end processes. The position reports to the Finance Officer and provides backup support to the Accounting Coordinator when needed.

Major Duties and Responsibilities:

• Vendor Invoice Management:
• Validate and enter vendor invoice data into Winprism for timely processing.
• Prepare weekly Excel feeds for central Accounts Payable to pay vendor invoices.
• Ensure invoices are coded correctly to the appropriate FOAPAL.
• Reconciliation:
• Reconcile P-Card transactions for the unit ensuring deadlines are met.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Process and reconcile vendor credit memos, ensuring accurate returns and adjustments in Banner/WinPrism.
• Vendor and Invoice Maintenance:
• Request the creation of new vendors and update current bookstore vendor information.
• Answer vendor inquiries and resolve issues efficiently and professionally.
• Validate invoice/credit information with the shipping department.
• Payroll Processing:
• Enter casual staff hours worked in the “WHEN I WORK” system to “WORKDAY” ensuring payroll deadlines are met.
• Month-End Support:
• Assist in the month-end closing processes by providing accounts payable reports and reconciliations ensuring deadlines are met.
• General Administrative Tasks:
• Maintain organized records of all accounts payable transactions and related documentation.
• Provide backup support for the Accounting Coordinator as needed.

Knowledge of French and English. McGill University is an English-language university where day to day duties may require English
communication both verbally and in writing.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

• Detail-Oriented: Ability to manage financial data with high accuracy.
• Strong Organizational Skills: Demonstrated ability to stay organized, manage multiple tasks, and meet frequent deadlines.
• Teamwork and Communication: Able to work effectively with internal teams and external vendors, providing clear and professional communication.
• Initiative: Proactive in addressing tasks and resolving discrepancies.
• Adaptability: Ability to shift priorities and adjust to new tasks or changing circumstances.
• Experience: Prior experience with financial transactions and accounts payable is required. Experience with University policies and procedures is a plus.
• Technical Proficiency: Familiarity with software (e.g., Winprism, Workday) and McGill Finance systems like Banner and Minerva is a plus.

Additional Information:

• Work Schedule: 33.75 hours per week (Full-time)
• Work Arrangement: Hybrid
• Supervisor: Finance Officer – SHHS Finance Team

Minimum Education and Experience:
DEP - Business Administration 2 Years Related Experience /
Hourly Salary:
(MUNACA Level D) $26.18 - $32.46
Hours per Week:
33.75 (Full time)
Supervisor:
Finance Officer
Position End Date (If applicable):
Deadline to Apply:
2025-07-16
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca

• Vendor Invoice Management:
• Validate and enter vendor invoice data into Winprism for timely processing.
• Prepare weekly Excel feeds for central Accounts Payable to pay vendor invoices.
• Ensure invoices are coded correctly to the appropriate FOAPAL.
• Reconciliation:
• Reconcile P-Card transactions for the unit ensuring deadlines are met.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Process and reconcile vendor credit memos, ensuring accurate returns and adjustments in Banner/WinPrism.
• Vendor and Invoice Maintenance:
• Request the creation of new vendors and update current bookstore vendor information.
• Answer vendor inquiries and resolve issues efficiently and professionally.
• Validate invoice/credit information with the shipping department.
• Payroll Processing:
• Enter casual staff hours worked in the “WHEN I WORK” system to “WORKDAY” ensuring payroll deadlines are met.
• Month-End Support:
• Assist in the month-end closing processes by providing accounts payable reports and reconciliations ensuring deadlines are met.
• General Administrative Tasks:
• Maintain organized records of all accounts payable transactions and related documentation.
• Provide backup support for the Accounting Coordinator as needed