EXPERIENCE

• At least 3 years of Accounting experience, including reconciliation of general ledger accounts, invoicing, collections and working with general ledger
• Experience working within a commercial shipping environment preferred
• Proficiency with MS Word, Excel, IMOS, smartPAL software preferred

OTHER SKILLS (COMPUTER SKILLS, ETC.)

• Strong practical accounting knowledge and skills
• Strong attention to detail, including precise accuracy of data entry
• Detailed follow-through abilities and strong documentation skills
• Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines
• Excellent verbal and written communication skills

• Prepare full set of accounts
• Prepare voyage statement of account for clients under commercial management agreement
• Review voyage statement in IMOS, reconcile discrepancies with financial records
• Ensure all counterparts are entered and updated in PAL system for timely arrangement of hire payments
• Review and book invoices timely for freight/demurrage. Follows up with operation/claims team for receipt of timely remittance
• Interact and coordinate on a daily basis with members of the operations and chartering team on any issues arising especially on collection, payment and KYC
• Ensure cash is applied correctly
• Update and report the weekly cash position
• Process advance/post disbursement account requested by vessel operators
• Review, reconcile, and record vessel disbursement accounts. Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents
• Receive, reconcile, and settle invoices for broker commission. Settle same with brokers on a timely basis following group policies
• Obtain and process bunker invoices and miscellaneous invoices with settlements pending and schedule timely wire transfer request for settlement with counterparties.
• Review and post periodic hire statements for time chartered vessels, which may include performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Liaise with operations team and follows up for receipt of timely remittances
• Review accounts receivable and vendor aging reports weekly, paying close attention to the collection of funds due and following up promptly as required
• Maintain a high-volume email database electronically organized for fast, efficient document review, retrieval and action
• Assisting in providing documentation and support annual financial audit