QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• 5+ years of experience in accounts payable or a similar accounting role.
• Experience in a non-profit or charitable environment is preferred but not essential.
• Proficient in accounting software (Microsoft Dynamics NAV, Workday is an asset)
• Proficiency in Excel (intermediate level)
• Strong attention to detail, accuracy, and organizational skills.
• Knowledge of general accounting principles and internal controls.
• Excellent communication and problem-solving skills.
• High level of critical and logical thinking and reasoning to identify underlying principles and facts.
• Ability to meet deadlines, multi-task and set work priorities in a fast paced and highly demanding environment.
• Experience in liaising, communicating with all levels of internal and external personnel with a customer service emphasis.
• Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.

• Review, verify, and process vendor invoices and employee expense reports.
• Ensure proper coding of invoices in accordance with the chart of accounts.
• Maintain Up to date vendor master and ensure timely payments in accordance with payment terms.
• Reconcile accounts payable transactions and assist in monthly closing processes.
• Manage company credit card process and reconciliations.
• Monitor aging reports and respond to vendor inquiries regarding payments.
• Support internal and external audits by providing required documentation and explanations.
• Maintain compliance with financial policies, procedures, and internal controls.
• Collaborate with procurement and finance teams to streamline payment processes.
• Ensure timely respond to all AP inquiries.
• Prepare, post and send payment batches for different pay methods – EFT and cheques.
• Follow up on all discrepancies and overdue invoices and process adjustments as required.
• Complete periodic reconciliation between AP to General Ledger.
• Responsible for funders report when assigned.
• Conduct expense analysis when required.
• Assist in the organization’s claim process.
• Comply with internal accounting and reporting procedures.
• Provide guidance to other Accounts Payable Staff.
• Other office administrative and clerical support where required.