Overview:
Responsible for ensuring that all bills are paid in an efficient and timely manner. Reviews the work of employees in lower grades in the unit.

Responsibilities:

• Leads, trains, and guides accounts payable staff regarding data entry, codes, record keeping, and transaction processing. Checks and reviews work for accuracy and adherence to agreement terms, policies, procedures, and regulations.
• Receives and processes a variety of accounts payable transactions, including simple and more complex transactions.
• Examines and verifies contracts, purchase orders, change orders, invoices/vouchers, to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
• Enters, updates, and corrects invoice and procurement data.
• Runs standard reports. Identifies and corrects discrepancies as necessary.
• Prepares audit documentation for financial and compliance audits.
• Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members.
• Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions.
• Oversees document management for all non-payroll disbursements. Prepares and maintains logs, tracking sheets, and similar files.
• Participates in ERP system tests for upgrades and modifications.
• Performs related work as required.

Minimum Entrance Qualifications:

• A minimum of two (2) years of Supervisory experience.
• Strong written and oral communication skills.
• Ability to manage multiple projects and contracts at the same time.
• Ability to manage multiple deadlines simultaneously.
• Ability to exercise good judgment and focus on detail, as required by the job.
• Ability to work independently and collaborate with others.
• Knowledge of Microsoft Office suite and Google Suite preferred.

PREFERRED QUALIFICATIONS:

Two years of college-level coursework (or an Associate’s degree) in business, accounting, finance, or a related field, plus at least one year of related experience.
Knowledge of the City of Boston Auditing department policies, procedures, ordinances, forms, and operating procedures related to procurement, contract administration, account/fund administration, or accounts payable transactions.

• Leads, trains, and guides accounts payable staff regarding data entry, codes, record keeping, and transaction processing. Checks and reviews work for accuracy and adherence to agreement terms, policies, procedures, and regulations.
• Receives and processes a variety of accounts payable transactions, including simple and more complex transactions.
• Examines and verifies contracts, purchase orders, change orders, invoices/vouchers, to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
• Enters, updates, and corrects invoice and procurement data.
• Runs standard reports. Identifies and corrects discrepancies as necessary.
• Prepares audit documentation for financial and compliance audits.
• Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members.
• Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions.
• Oversees document management for all non-payroll disbursements. Prepares and maintains logs, tracking sheets, and similar files.
• Participates in ERP system tests for upgrades and modifications.
• Performs related work as required