Cooley is seeking a Senior Accounts Payable Coordinator to the Accounting Team in the San Francisco office.
Position Summary: The Senior Accounts Payable (AP) Coordinator is responsible for senior level AP tasks as detailed below, with an emphasis on the technical aspects of the AP department.

Position Responsibilities:

• Responsible for FedEx account
• Edit and upload to 3E for payment
• Responsible for the three American Express accounts (Air/Hotel/Recruiting)
• Download invoice from website
• Edit spreadsheet provided by Egencia
• Reconcile ticket exchange monthly
• Upload spreadsheet to 3E
• Prepare printout for A/P
• Create separate spreadsheets for Recruiting and Hotel accounts, forward to Travel Manager; send Recruiting and Hotel invoices to Travel Manager; upload when returned
• Responsible for SoundPath account: Download sheet monthly from website, edit, and upload to 3E
• Responsible for miscellaneous month end inputs/uploads/softcost recovery for Workflow, Orbit, Library of Congress (with journal entry), Desktop Publishing, Trademark Costs and ISS, LEDS.
• Responsible for clearing account reconciliations on a monthly basis for Travel-American Express and New Client Cost.
• Responsible for maintaining firmwide dues & professional association memberships: ABA, BN, CA, CO, DC, NY, ST, VA.
• Shanghai Office Bank Journal: Responsible for posting all expenses paid from Shanghai account on a weekly basis.
• Review and match AP invoices weekly.
• Act as a back-up for AP in Cost Recovery and Error Account.
• Exercise care in the course of work to prevent injuries to oneself and co-workers.
• All other duties as assigned or required.

Skills & Experience

Required:

• Available to work overtime, as required.
• After orientation at Cooley, exhibit proficiency in Microsoft Word, Outlook, DTE, Adobe Acrobat, FileSurf and other Firm applications.
• High school diploma or equivalent required; some college preferred.
• 5+ years experience in accounts payable.
• Knowledge of general accounting principles and/or bookkeeping.
• Must be able to accurately use a calculator.

Preferred:

• College degree.
• Previous Elite 3e experience.
• 10 key by touch.

Competencies

• Easily adaptable to changing technology.
• Accuracy and initiative.
• Professional demeanor and telephone manners.
• Excellent communication skills.
• Excellent judgment skills.
• Ability to work independently and under pressure.
• Ability to interact and work well with others (co-workers and vendors).
• Excellent follow through skills.
• Excellent command of math and English grammar.

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

• Responsible for FedEx account
• Edit and upload to 3E for payment
• Responsible for the three American Express accounts (Air/Hotel/Recruiting)
• Download invoice from website
• Edit spreadsheet provided by Egencia
• Reconcile ticket exchange monthly
• Upload spreadsheet to 3E
• Prepare printout for A/P
• Create separate spreadsheets for Recruiting and Hotel accounts, forward to Travel Manager; send Recruiting and Hotel invoices to Travel Manager; upload when returned
• Responsible for SoundPath account: Download sheet monthly from website, edit, and upload to 3E
• Responsible for miscellaneous month end inputs/uploads/softcost recovery for Workflow, Orbit, Library of Congress (with journal entry), Desktop Publishing, Trademark Costs and ISS, LEDS.
• Responsible for clearing account reconciliations on a monthly basis for Travel-American Express and New Client Cost.
• Responsible for maintaining firmwide dues & professional association memberships: ABA, BN, CA, CO, DC, NY, ST, VA.
• Shanghai Office Bank Journal: Responsible for posting all expenses paid from Shanghai account on a weekly basis.
• Review and match AP invoices weekly.
• Act as a back-up for AP in Cost Recovery and Error Account.
• Exercise care in the course of work to prevent injuries to oneself and co-workers.
• All other duties as assigned or required