Senior Accounts Payable Officer

at  Ballarat Health Services

SKILLS & EXPERIENCE

• Proven ability to initiate and drive effective change.
• Strong commitment to teamwork and leadership.
• Experience in accounts payable and creditor management in large organizations.
• Knowledge of Australian Tax Office requirements for GST, ABNs, and valid tax invoices.
• Excellent communication and customer service skills with a diverse range of people.
• Ability to manage competing demands, meet deadlines, and maintain flexibility in high-pressure environments.

INTERESTED?

if you wish to discuss the role prior to applying, contact Pauline Trower on 0466192735 or pauline.trower@gh.org.au for a confidential discussion.
We’re actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.

ABOUT THE ROLE

The Senior Accounts Payable Officer reports to the Manager and oversees daily workflows within the Accounts Payable Department at Grampians Health. This role involves task allocation, handling queries, and providing regular updates. With a flexible mindset, you’ll manage shifting priorities, communicate effectively across departments and with suppliers, and bring innovative solutions to enhance the Accounts Payable function

KEY RESPONSIBILITIES

• Coordinate and process all transactions for timely payment, ensuring accuracy in data entry and integrity in both the Creditors sub-ledger and General Ledger.
• Maintain the creditor Masterfile, liaising with new suppliers to ensure correct setup and ensuring all updates and deactivations are properly processed. Ensure all invoices meet ATO requirements, including GST compliance and valid tax invoices.
• Ensure timely supplier payments in line with Grampians Health terms, including taking advantage of any available discount terms, and manage supplier queries and reconciliations.
• Ensure all invoices are correctly coded according to Grampians Health’s Chart of Accounts, Department of Health rules, and Australian Accounting Standards.
• Maintain approval and documentation processes for all transactions, ensuring compliance with audit requirements, policies, and procedures. Liaise with internal staff to ensure compliance.
• Lead team meetings, manage department mail and emails, and oversee the administration of all Accounts Payable payments, ensuring timely processing of payment batches and cheque distribution.