Senior Accounts Payable Specialist at BlueTeam

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Acumatica, Shiggy, Microsoft Excel, VLOOKUP, Pivot Tables, System Reconciliation, Vendor Management, Invoice Processing, ACH Payments, Wire Transfers, Audit Support, Financial Coding, Data Validation, Internal Controls, Cash Management

Industry

Construction

Description

Job Title: Senior Accounts Payable Specialist Department: Finance and Accounting Reports To: Accounts Payable Manager FLSA Status: Exempt Company Summary: BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets." SUMMARY: The Senior Accounts Payable Specialist will be responsible for overseeing and executing complex accounts payable tasks, including managing invoice holds, processing biweekly payments, issuing vendor remittances, and reconciling accounting records between Acumatica and Shiggy. The ideal candidate will possess strong analytical skills, AP system proficiency, and the ability to resolve discrepancies efficiently while maintaining strong vendor relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Invoice Hold Management: * Monitor and release invoices on hold, ensuring proper coding, approvals, and documentation before release. * Vendor Remittance Processing: * Ensure accurate and timely delivery of remittance advice to vendors post-payment and handle related inquiries professionally. * Biweekly Payment Processing: * Prepare and execute biweekly payment runs, including ACH, wire, and check disbursements, in compliance with internal controls and cash management policies. * Monthly System Reconciliation: * Perform detailed reconciliations between Acumatica and Shiggy to ensure data consistency, identify discrepancies, and coordinate resolutions. * Invoice Entry and Review: * Enter, validate, and process a high volume of invoices, ensuring compliance with accounting standards and company policies. * Vendor Account Maintenance: * Maintain accurate vendor master data, including W-9s, banking info, and contact details, and support vendor onboarding. * Audit Support: * Prepare documentation and assist with internal and external audit requests related to AP. * Process Improvement: * Recommend and help implement improvements to AP workflows and system integrations to increase accuracy and efficiency. QUALIFICATIONS: * Strong working knowledge of Acumatica and familiarity with Shiggy or similar platforms. * Experience reconciling transactions and balances across multiple systems. * Excellent attention to detail and problem-solving skills. * Ability to manage multiple priorities and meet tight deadlines. * Strong written and verbal communication skills. * Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and reconciliation templates. EDUCATION and/or EXPERIENCE: * 5+ years of progressive accounts payable experience, including senior or lead-level responsibilities. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.

Responsibilities

Oversee complex accounts payable tasks, including invoice hold management, biweekly payment processing, and vendor remittances. Perform detailed monthly reconciliations between Acumatica and Shiggy to ensure data consistency and accuracy.