Senior Accounts Payable Specialist at Parkway Services LLC

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Bank Administration, Vendor Management, Invoice Processing, Payment Processing, Reconciliation, Time Management, Attention to Detail, Customer Service, Interpersonal Skills, Problem Solving, Communication Skills, Team Collaboration, Data Analysis, Office 365, Yardi Software

Industry

Real Estate

Description

Description The Senior Accounts Payable Specialist is responsible for a variety of bank, vendor, invoice processing, and external payment items in the day-to-day operations of the Accounts Payable team working with Management to ensure accurate reporting in all related areas. Focus Areas of Responsibility · Follows department policies and procedures approved by Management; regularly contributes to the development of guidance and training materials in all areas of influence with a focus on increasing efficiencies and/or effectiveness. · Full Cycle review and process of vendor invoices in accordance with approved guidance, including timely clearing of exceptions, monthly review of aged payables and outstanding payments, and vendor ledger reconciliations. · Responsible for processing payments and/or fund transfers by check, wire, ACH, YardiCard, or other approved methods and promoting increased participation in company’s electronic payment programs. · Accountable for various bank administration duties including upload of stop pay requests, BAI2 files, daily clearing of positive pay exceptions, bank balance summary reports, bank fee analysis, and setup of wires and transfers in accordance with department guidelines. · Provides support for accurate processing of time sensitive obligations, such as utilities, tax payments, and employee reimbursements. · Supports effective vendor on-boarding, including vendor database maintenance, vendor remittance update verifications, validation of vendor data with the IRS, and promotion of web-based vendor portal. · Completes any special projects as assigned by Management, including annual 1099 issuance, 1098 filing, as well as interim and year-end audit process. · Cooperates with other internal accounting teams to ensure financial information is accurate and immediately reports any suspected fraudulent activity to Management. · Enhances department and organization reputation, responding professionally to all requests and exploring opportunities to add value. Assists with other duties as necessary and provides general support of the Parkway mission in whatever way(s) possible. · Completes advanced projects including reconciliation, void check processing, vendor approvals, upload payment templates, etc. · Regularly mentor the AP team members and provide accurate processing guidance. This requires strong attention to detail and adherence to processing procedures. · Complies with all applicable Federal and State regulations and Company directives related to privacy and confidentiality. Knowledge and Skill Requirements · General accounting knowledge and understanding, with advanced understanding of accounts payable and bank administration related duties. · Intermediate computer skills including all facets of Office 365; Yardi software and/or electronic invoice workflow approval experience preferred. · Excellent interpersonal and customer service skills to work effectively with team members, Parkway Operations staff, third party management groups, and customers. Able to build strong relationships and work cohesively with others. · Able to work independently with an aptitude for a high-volume, due-date oriented environment. · Ability to comprehend, analyze, and interpret legal documents. Capable of identifying problems, collecting data, establishing facts, and drawing proper conclusions at an appropriate level. · Effective time management and personal organizational skills; tenacious with follow up and strong adherence to deadlines. · Ability to adapt quickly to change, prioritize tasks, and perform multiple functions. · Professional, effective written and verbal communication skills. Requires the ability to read, write, and speak English clearly to complete tasks. · Strong attention to detail and accuracy while focused on effective and efficient results. · Capable of reading documents and drawing conclusions given a variety of concrete variables. · Duties should be performed at an advanced level and should be consistently accurate and reliable. · Must possess a team-oriented, positive attitude and collaborative nature. · Strong work ethic and high level of integrity; able to maintain confidentiality with sensitive information. Education and Work Experience · Minimum 7 years of Accounts Payable experience required. · High school diploma or GED required; Bachelor's degree in Accounting or similar course of study preferred. · 2+ years’ work experience in a professional office environment. Physical/Mental/Environmental Demands Physical demands: Sitting 90% Walking/standing 10% Bending/stooping periodic Reaching/touching reach with hands and arms; use hands to finger, handle or feel objects, tools or controls. Lifting up to 10 lbs. Visual close/distance/peripheral vision, depth perception, color differentiation and ability to adjust focus. Auditory hear voices in both small and large group environments; hear alerts from office automation and building systems. Verbal speak one-on-one and in groups; in person and via telephonic devices. Mental demands: Logic, analysis, judgment, discretion, memory Environment: Work is indoors in a climate-controlled office setting. Noise level is usually moderate. The physical, mental and environmental characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

The Senior Accounts Payable Specialist is responsible for processing vendor invoices, payments, and various bank administration duties. They also support vendor onboarding and cooperate with internal accounting teams to ensure accurate financial information.