Senior Admin Assistant at BruntWork

, Biliran, Philippines -

Full Time

Start Date

Immediate

Expiry Date

25 Feb, 26

Salary

0.0

Posted On

27 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Admin Assistant, Scheduling, Client Communication, Data Entry, Job Creation, Invoicing, CRM Systems, Organizational Skills, Verbal Communication, Written Communication, VoIP Systems, Proactive, Multi-tasking, Document Organization, Customer Support, General Paperwork

Industry

Staffing and Recruiting

Description

This is a remote position. Schedule: 40 hours per week, Monday - Friday 9am - 5pm (NZDT), including a 30-minute paid break Client Timezone: New Zealand Time Client Overview: Join a growing restoration and building maintenance company that helps property managers and clients restore damaged buildings back to top condition. With a dynamic field team specializing in painting, plastering, repairs, and full restoration work, the business is at an exciting growth stage where your organizational skills will directly influence project efficiency and client satisfaction. Job Description: You’ll serve as the operational backbone supporting a hands-on restoration business where your contributions directly keep projects moving and clients supported. As the Senior Admin Assistant, you will work closely with the business owner in a collaborative, fast-paced environment, ensuring effective coordination between incoming service requests and the field teams. This role also provides room for growth as the company expands and may require additional administrative structure over time. Responsibilities: Handle all scheduling and coordination for field staff and client appointments Manage client communication and provide updates throughout the project lifecycle Process email correspondence and maintain professional client relationships Complete data entry and job creation in the Serviceman CRM system Convert work orders into actionable job assignments for field teams Create quotes and complete invoicing for clients Answer phone calls from New Zealand clients and property managers using the company’s VoIP systems Support general paperwork, document organization, and administrative tasks Assist with ad hoc duties that arise in a dynamic and fast-moving environment Requirements: Must have 5+ years of previous admin assistant experience including invoicing and/or basic bookkeeping Must be comfortable making and receiving phone calls for occasional follow ups and reception calls Proactive, not be afraid to speak and and get involved Experience with CRM systems (Servicem8 is an advantage) Strong written and verbal communication skills for professional client interactions Excellent organizational skills with the ability to manage multiple tasks, schedules, and priorities Ability to work consistently during New Zealand business hours Reliable internet connection and computer setup suitable for remote work Bonus if you have experience with CRM systems (Serviceman experience is a plus) It helps if you have experience with phone systems or VoIP software. Why Join This Team?: Direct collaboration with business owner in a supportive environment Opportunity to grow with an expanding business at a growth inflection point Free replacements and 7-day guarantees ensure the right fit for both parties Potential to expand from part-time to full-time as the business scales Independent Contractor Perks: HMO Coverage for eligible locations Permanent work-from-home Immediate hiring ZR_29937_JOB

Responsibilities

You will handle scheduling and coordination for field staff and client appointments while managing client communication throughout the project lifecycle. Your role will ensure effective coordination between incoming service requests and the field teams.