Senior Admin Executive (Admin & Finance) - Asian Culinary Institute at Public Service Division

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant management, Financial reconciliation, Billing, Administrative support, SSG funding schemes, TPGateway, Microsoft Office, Excel, Data entry, Audit preparation, Process improvement, SOP development, Communication, Problem-solving, Organizational skills, Record keeping

Industry

IT Services and IT Consulting

Description

[What the role is] The incumbent will provide operational and administrative support for grant management processes and general administrative services within the CET institution. This role ensures compliance with funding agencies’ requirements (e.g. SSG-funded programmes), supports smooth programme administration, and delivers efficient administrative services to internal stakeholders and learners. [What you will be working on] 1. Grant Management Support (SSG-funded Programmes) Support end-to-end grant administration, including grant claims preparation, approval, tracking, disbursement, grant appeal and closure processes Perform pre-course checks to ensure eligibility criteria and supporting documents are complete and compliant with funding requirements Liaise with internal stakeholders to ensure completeness and accuracy of grant submissions Monitor grant utilisation, flag discrepancies, and follow up on outstanding items Maintain proper records for audit and review purposes Liaise with funding agencies on submissions, clarifications, and reporting requirements Support audit preparation and ensure proper documentation and compliance with funding guidelines 2. Financial & Billing Payment Support Track course fees and funding disbursements Support reconciliation of training fees and grant claims Work closely with finance team to ensure timely and accurate billing and collection 3. Other Administrative Support & Services Fixed Assets and Store Management Coordinate and procure maintenance services and repairs of office equipment, and proper management of office supplies. Process Adjunct Trainers (AT) training allowance Special Projects (Corporate Training) Course Administration & Coordination 4. Process Improvement Support process improvements to enhance efficiency and service delivery Contribute to the development of SOPs and guidelines The candidate should be adaptable and able to rotate to take on various administrative and operational tasks to assist with CET training. #LI-Hybrid [What we are looking for] Requirements: Demonstrated experience in administrative support or related roles. Familiarity with SSG funding schemes and systems (e.g., TPGateway) will be an advantage. Ability to work independently and manage tight timelines Strong organisational skills with attention to detail and accuracy Good analytical and problem-solving abilities Good communication and interpersonal skills Proficient in Microsoft Office applications (especially Excel). Able to work on staggered hours basis to support early morning office commencement, or evening classes and roadshows/events http://jobs.careers.gov.sg The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters! Need help? Please click here for assistance. Our team will contact you shortly!

Responsibilities

The incumbent will provide operational and administrative support for grant management processes, including claims, tracking, and compliance with funding agencies. Additionally, the role involves financial billing support, office asset management, and contributing to process improvements within the institution.