A Senior Admin Executive’s job involves managing complex administrative operations, supporting senior leadership, and overseeing internal processes and junior staff . Responsibilities include coordinating meetings and events, managing correspondence and confidential information, handling budget-related tasks, maintaining office facilities, liaising with vendors and stakeholders, and potentially driving process improvements and compliance initiatives.

Key Responsibilities

• Administrative Operations: Oversee and coordinate day-to-day administrative tasks, including managing facilities, office supplies, and equipment.
• Calendar & Meeting Management: Manage complex calendars, schedule meetings and appointments, and coordinate with stakeholders for various events.
• Communication & Correspondence: Act as a first point of contact, handle incoming calls and emails, and manage professional correspondence with internal and external parties.
• Document & Information Management: Organize, file, and maintain important documents, records, and computer-based information, ensuring they are up-to-date and easily accessible.
• Financial & Procurement Support: Assist with administrative invoicing, expenses tracking, and the procurement of goods and services.
• Event Coordination: Plan and coordinate company events, conferences, and other organizational activities.
• Stakeholder & Vendor Liaison: Liaise with internal departments, external vendors, clients, and service providers to ensure smooth operations.
• Process Improvement & Compliance: Identify opportunities to improve administrative processes, drive innovation, and assist with internal audits and compliance with relevant regulations.
• Team Support: Provide support to management and administrative teams, which may include mentoring or overseeing junior staff.
• Ad Hoc Duties: Handle any other assigned tasks as needed by supervisors, demonstrating flexibility and adaptability.

Key Skills

• Communication: Strong written and verbal communication skills are essential for interacting with executives, stakeholders, and managing correspondence.
• Organization & Planning: The ability to manage multiple priorities, organize complex schedules, and maintain efficient filing systems.
• Confidentiality: Professional handling of sensitive and confidential information is crucial.
• Proactivity & Problem-Solving: The ability to proactively identify and address issues and follow through on assigned tasks.
• Technical Proficiency: Competence with relevant office software and potentially specialized document or administrative systems.

• Administrative Operations: Oversee and coordinate day-to-day administrative tasks, including managing facilities, office supplies, and equipment.
• Calendar & Meeting Management: Manage complex calendars, schedule meetings and appointments, and coordinate with stakeholders for various events.
• Communication & Correspondence: Act as a first point of contact, handle incoming calls and emails, and manage professional correspondence with internal and external parties.
• Document & Information Management: Organize, file, and maintain important documents, records, and computer-based information, ensuring they are up-to-date and easily accessible.
• Financial & Procurement Support: Assist with administrative invoicing, expenses tracking, and the procurement of goods and services.
• Event Coordination: Plan and coordinate company events, conferences, and other organizational activities.
• Stakeholder & Vendor Liaison: Liaise with internal departments, external vendors, clients, and service providers to ensure smooth operations.
• Process Improvement & Compliance: Identify opportunities to improve administrative processes, drive innovation, and assist with internal audits and compliance with relevant regulations.
• Team Support: Provide support to management and administrative teams, which may include mentoring or overseeing junior staff.
• Ad Hoc Duties: Handle any other assigned tasks as needed by supervisors, demonstrating flexibility and adaptability