Senior Administration Officer/Operations Coordinator at Aecom USA

Cairns, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Microsoft Office, Organizational Skills, Communication Skills, Team Player, Finance Knowledge, Mentoring, Event Coordination, Travel Booking, Stakeholder Liaison, Document Preparation, Expense Reconciliation, Onboarding, Proactive Attitude, Detail-Focused, Multi-Tasking

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description How you’ll make a difference Be the go-to person for running the office – from mail, supplies, and manual timesheets to keeping everything organised and running smoothly. Provide admin support to the team including scheduling meetings, booking travel, coordinating events, and managing meeting room bookings. Assist with onboarding new employees and collaborate with wider AECOM teams (finance, IT, facilities, safety) to meet business needs. Support projects and reporting by preparing documents, reconciling expenses, and liaising with stakeholders to keep work on track. Qualifications The qualities that help you thrive The following qualifications and experience are highly desired, but if you don’t tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered. Experienced administrator (5+ years) with strong Microsoft Office skills and the ability to learn new systems quickly. Highly organised, detail-focused and able to juggle multiple tasks while keeping priorities clear. Friendly, proactive and approachable, with strong communication skills and a positive, can-do attitude. Flexible team player who enjoys being central to the office, with some finance knowledge and interest in mentoring junior admins in future. Additional Information Why you’ll love working with us Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options Purchase up to 6 weeks additional annual leave per year Flex public holidays – swap Easter or other holidays for ones that suit you better Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities Ready to push the limits of what’s possible? We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know. Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible. Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more! AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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Responsibilities

The Senior Administration Officer/Operations Coordinator will manage office operations, including mail, supplies, and timesheets, while providing administrative support to the team. Responsibilities also include onboarding new employees and collaborating with various teams to meet business needs.