Senior Administrative Assistant at Allina Health

, , United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

33.74

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Calendar Management, Administrative Support, Clerical Tasks, Data Management, Report Generation, Typing, Document Preparation, Mailing, Answering Phones, Record Maintenance, Billing Tasks, Excel Spreadsheets, Meeting Coordination, Travel Arrangements, Website Management

Industry

Medical Practices

Description

Location Address: 2925 Chicago Ave Loading Dock Minneapolis, MN 55407-1321 Date Posted: February 27, 2026 Department: 16002280 System Safety Shift: Day (United States of America) Shift Length: 8 hour shift Hours Per Week: 40 Union Contract: Non-Union-NCT Weekend Rotation: None Job Summary: In this role, you’ll provide essential support through a variety of administrative and clerical tasks, including scheduling, calendar management, and coordination of daily operations. Your attention to detail and organizational skills will help ensure smooth and efficient workflows across the team. Key Position Details: 1.0 FTE (80 hours per two-week pay period) 8-hour day shift No weekends This role supports the system Safety, Quality & Experience team Job Description: Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties. Principle Responsibilities Performs clerical tasks. Completes tasks such as typing, preparation of documents, mailing. Answers phones and make client / business associate calls. Maintains client records. Performs billing tasks, and compile data. Maintains databases and Excel spreadsheets. Generates reports. Provides department support. May schedule patient / client visits. May perform receptionist and check-in function. May order supplies. May coordinate meetings, conferences, presentations, travel arrangements. May have responsibility for assigned projects. May manage employee and leader schedules and calendars. May write correspondence to internal customers, or to clients or business associates. May manage provider schedules, expenses and / or education tracking. May manage department timecards. May manage department website. Other duties as assigned. Required Qualifications Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description 2 to 5 years in administrative support or secretarial experience 2 to 5 years in Microsoft Office functions and computer technology Preferred Qualifications High school diploma or GED Associate's or Vocational degree in related field 2 to 5 years in electronic medical record experience Physical Demands Light Work: Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently Pay Range Pay Range: $24.62 to $33.74 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Benefit Summary Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events. Benefits include: Medical/Dental PTO/Time Away Retirement Savings Plans Life Insurance Short-term/Long-term Disability Voluntary Benefits (vision, legal, critical illness) Tuition Reimbursement or Continuing Medical Education as applicable Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program Allina Health is a 501(c)(3) eligible employer *Benefit eligibility/offerings are determined by FTE and if you are represented by a union. People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless! Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. Allina Health is an E-Verify Employer Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov) E-Verify Participation Poster English and Spanish Application Instructions: External Candidates: Click “Apply” to start your application. You will need to either create an account or sign into your account to submit an application. Employees: If you are a current Allina Health employee, you must sign into Workday and apply through Find Jobs to ensure that you are identified as an internal candidate.

Responsibilities

This role provides essential support through administrative and clerical tasks, including scheduling, calendar management, and coordinating daily operations to ensure smooth workflows. Responsibilities involve performing clerical duties, maintaining databases and spreadsheets, generating reports, and potentially handling client scheduling or receptionist duties.