Senior Administrative Assistant at AVIAN LLC

, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

85000.0

Posted On

14 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Duties, Visitor Welcoming, Clerical Functions, QA Checks, Military Correspondence, Awards Processing, Officer Social Rosters, Distribution List Management, M365 Group Management, Visit Request Submission, DISS, Event Coordination, Scheduling, COMSEC Access List QA, PDS Incident QA, Change Of Command Coordination

Industry

Aviation and Aerospace Component Manufacturing

Description

Overview At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. We are looking for an Adminstrative Assistant (Senior) to assist with VX-20 administrative duties. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling. Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement. Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs. Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference. We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance. AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued. Responsibilities Welcoming of Visitiors Routine clearical and administrative functions Provide QA checks on military correspondence and awards for the CO's signature Manage Officer Social Rosters Maintain approximately 60 distribution lists and M365 groups for the command Submit visit requests for leadership and test teams in DISS Coordinate and schedule command events such as Award Presentations, Promotion Ceremonies, etc Provide QA on COMSEC access lists and PDS incidents Serve as primary civilian Change of Command Coordinator Manage caledars of leadership team and own meets such as All Officers Meeting, Command Leadership Meets, Department Head Meeting, etc. Qualifications 10 years of experience minimum Knowledge of BASICS and Defense Travel System is a plus Must be able to obtain and maintain a Department of Defense security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required. Salary range: $75,000 - $85,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available. For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally. AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

Responsibilities

This role involves managing routine clerical and administrative functions, including providing quality assurance checks on military correspondence and awards for the Commander's signature. Key duties also include managing officer social rosters, maintaining distribution lists, coordinating command events, and managing leadership team calendars.