OVERVIEW

Our client is seeking a highly organized and proactive Senior Administrative Assistant to support their VP and procurement team in a fast-paced, high-volume environment. This role is critical in keeping the team running smoothly, managing emails, coordinating meetings, and ensuring follow-ups are handled efficiently.

QUALIFICATIONS

• Provide executive-level support to the VP, including calendar management, meeting preparation, and note-taking.
• Manage a high-volume inbox (1000+ emails/day) using Outlook rules and prioritization.
• Follow up with clients, vendors, and internal teams to ensure timely responses.
• Prepare and distribute daily reports and provide updates on accounts payable.
• Work closely with a team of 7 direct reports and collaborate with 12 additional colleagues.
• Handle multiple priorities, solve problems proactively, and maintain attention to detail.
• Provide executive-level support to the VP, including calendar management, meeting preparation, and note-taking.
• Manage a high-volume inbox (1000+ emails/day) using Outlook rules and prioritization.
• Follow up with clients, vendors, and internal teams to ensure timely responses.
• Prepare and distribute daily reports and provide updates on accounts payable.
• Work closely with a team of 7 direct reports and collaborate with 12 additional colleagues.
• Handle multiple priorities, solve problems proactively, and maintain attention to detail.

QUALIFICATIONS:

• 5+ years administrative or executive assistant experience, including supporting C-level executives.
• Excellent communication, organizational, and follow-up skills.
• Strong MS Office and Outlook proficiency (rules, filters, reporting).
• Able to thrive in a busy, dynamic, and sometimes ambiguous environment.
• Team player with strong interpersonal skills.
• Procurement or food industry experience is an asset , but not required.
  If you are a motivated individual looking to contribute to a dynamic team while advancing your career in administration, we encourage you to apply for this exciting opportunity.
  Job Types: Full-time, Permanent
  Pay: $70,000.00-$75,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Experience:

• Administrative: 5 years (required)

Work Location: In perso

• Provide executive-level support to the VP, including calendar management, meeting preparation, and note-taking.
• Manage a high-volume inbox (1000+ emails/day) using Outlook rules and prioritization.
• Follow up with clients, vendors, and internal teams to ensure timely responses.
• Prepare and distribute daily reports and provide updates on accounts payable.
• Work closely with a team of 7 direct reports and collaborate with 12 additional colleagues.
• Handle multiple priorities, solve problems proactively, and maintain attention to detail.