ChampionX has an immediate opening for a Senior Administrative Assistant located in Houston, TX. This is your opportunity to join a growing company offering a competitive base pay and benefits.
This position will perform administrative duties related to the general operations of the business for our leadership team and departmental management while providing office and facility coordination. The position reports to the HR Manager and the General Manager of the business. The 8-hour shift may begin as early as 8:00 AM Monday through Friday, with at least a 30-minute lunch period each day.

MINIMUM QUALIFICATIONS:

• Associate degree or equivalent in Business Administration or related field
• Five years of administrative assistant for a business leader or front office management experience
• Advanced in Microsoft Office programs including Outlook, Teams, PowerPoint, Excel and Word
• Experience in an HRIS or ERP Business System
• Advanced knowledge of office management systems and procedures
• Ability to operate general office equipment; copiers, printers, lamination machinery, etc.
• Experience managing a leader’s calendar
• Experience with managing expenses (electronic system)
• Experienced making travel arrangements for management (US)
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills with employees of all levels
• Excellent interpersonal and customer service skills
• Experience maintaining confidential information
• Advanced clerical, recordkeeping and filing skills paper and electronically
• Experience working independently and in a team environment
• Experience leading administrative projects and supporting business leadership
• Proactive individual with strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
• Ability to meet company driving requirements
• Immigration sponsorship not offered for this role

PREFERRED QUALIFICATIONS:

• Administrative support experience in a manufacturing environment
• Previous Executive Administrative Assistant experience
• Experience in Visio and Adobe Pro, Oracle
• Professional membership in an administrative professional’s group
• Experience with Concur expense reporting/travel system or similar
• Experience with a Quality Management System

• Answer and disseminate calls from the “operator” line and check business voicemail
• Receive and sort business mail and small package deliveries
• Coordinate the assignment and maintenance of cubicles and office spaces and maintain and organize all conference rooms and supplies
• Coordinate various business meetings; including food ordering, set up, and presenting basic safety information and introductions and AV set up and presentation equipment.
• Maintain badging system and issue employee ID badges/facility access cards
• Create, maintain and coordinate the setup of business presentations/meetings for leadership, including new employee orientation, townhalls, training, etc.
• Maintain and update email distribution lists for the business
• Maintain and communicate evacuation listing for the facility
• Create, maintain, proofread and send documents and correspondence for business leaders
• Assist with Safety reports, HR reports, and other ad hoc departmental business reports as requested
• Assist all departmental leads with wide variety of administrative needs
• Coordinate and partner with various vendors for general business functions; uniforms, vending machine, coffee machine, office supplies, etc.
• Assists multiple departments with various administrative needs including new supplier set up, scheduling and corresponding with position candidates, interview scheduling, facility services scheduling/dispatching, etc.
• Prepare expense reports and maintain expense receipts for management team
• Coordinate travel arrangements, meetings and appointments for management staff, candidates and employees as needed
• Assist with scheduling candidate interviews
• Assist with the selection, coordination and dispatch of services from third party vendors (facilities, staffing, quality, maintenance, production, HSE, etc.)
• Coordinate with finance and managers for new vendor set up
• Update and maintain communication efforts across the facility including boards, electronic monitors, postings, signage, etc.
• Follow safety and security procedures and report any observations or findings
• Contribute to the facility’s continuous improvement (CI) culture and activities including creating and presenting administrative CI projects
• Performs other related duties and special projects as assigned