Responsibilities

• Provide administrative support and secretarial duties for local Management, senior managers, directors, and departments.
• Support multiple managers and stakeholders while managing priorities and administrative activities.
• Prepare correspondence, reports, presentations, meeting materials, and other business documentation.
• Maintain confidential records, information, and filing systems.
• Manage office-related activities, including facilities, fleet management, PO processes, and vendor coordination.
• Support vendor management and maintain relationships with external suppliers.
• Assist with meeting and event setup, arrangements, and follow-up activities.
• Support customer and partner visits by coordinating logistics, visitor arrangements, and office readiness.
• Coordinate international meetings and visits by working closely with global administrative colleagues and stakeholders.
• Collaborate cross-functionally across sites, departments, and functions to ensure effective communication and information flow.
• Track and maintain operational data within databases and relevant systems.
• Ensure accuracy of meeting minutes, correspondence, presentations, and communication materials.
• Prepare recurring reports, support data collection, consolidation, and distribution activities.
• Submit and reconcile expense reports for assigned managers and support administrative processes.
• Identify opportunities for improvement, support onboarding activities, and participate in ad-hoc cross-functional projects.