Senior Administrative Assistant at Housing Authority of Baltimore City

Baltimore, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

21.87

Posted On

10 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Support, File Maintenance, Record Keeping, Drafting Correspondence, Procurement, Budget Management, Database Management, Records Management, Telephone Etiquette, Meeting Scheduling, Project Management, Confidentiality, Data Entry

Industry

Government Administration

Description

About Us Founded in 1937, the Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership. Position Summary Under general supervision, the primary purpose of this position is to perform responsible administrative and clerical support work for the Office of Resident Services Workforce Development Programs Department. Duties include file maintenance, record keeping, drafting correspondence, and interacting with employees and the public. This position must use discretion and maintain confidentiality. All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives. Essential Duties and Responsibilities The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed. * Organizes and maintains the Workforce Development Programs Administrator files. Prepares administrative records, records actions taken, and ensures that all necessary records and documents are accurate and available for administrative decision-making. * Performs general office duties such as ordering and approving departmental procurement purchases, maintains departmental expense budget and database, and records management. * Receives, screens, and routes telephone calls, exercising discretion in the release of information and the method and priority of handling. * Schedules meetings and appointments for the Workforce Development Program Administrator, greets visitors, and directs them to the proper office. * Prioritizes and manages multiple projects concurrently and follows through with issues in a timely manner. * Attends meetings as required and compiles information for those meetings. * Compiles and creates correspondence, including sensitive/confidential documents. * Files and retrieves corporate documents, records, and reports. * Performs other duties as assigned. Minimum Education, Training, and/or Experience Associate degree in office management or related field(s) and a minimum of 3 years of experience in secretarial/administrative assistant work in a professional setting. An equivalent combination of education, training, and experience may be considered. Special Requirements * Possession of a valid Maryland driver's license. * Must be able to be covered under the Authority's vehicle insurance policy. * Must not engage in private real estate business. Other Requirements: * Availability to work some evenings and weekends as needed. * Successful completion of a prescreening investigation, including verification of employment history and education credentials. * A 6-month probationary period applies to this full-time permanent position. Benefits We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC’s comprehensive benefit package includes: * Paid Holidays * Paid Vacation * Medical Insurance * Dental Insurance * Life Insurance * Vision Insurance * Pharmacy Coverage * Retirement Program FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization. If you are currently under the progressive disciplinary process or have received disciplinary action within the past six (6) months, it may impact your ability to be considered for promotion within HABC. Please refer to the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for additional information regarding the disciplinary process. This job posting will remain open until April 24th, 2026.

Responsibilities

The Senior Administrative Assistant provides administrative and clerical support to the Workforce Development Programs Department. Responsibilities include maintaining files, managing departmental budgets, scheduling meetings, and drafting correspondence.