JOB SUMMARY

Meeting the mission of inspiring every child to achieve means ensuring highly skilled and motivated people work in roles throughout the District. The Human Resources Department plays a central role in recruiting and retaining effective staff members, and the Administrative Assistant for Human Resources is a critical person in this department. The Administrative Assistant is responsible for performing office management activities that will ensure the smooth and efficient operation of the Human Resources Department while providing support to the Assistant Superintendent of Human Resources.

MINIMUM EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED required.
• Experience with MS Office software

PREFERRED EDUCATION AND/OR EXPERIENCE:

• Bilingual (Spanish)
• Three or more years of secretarial/office management experience.

KNOWLEDGE OF:

• Generating business correspondence
• Best practices in ensuring smooth and efficient office operations

SKILLED IN:

• Using Microsoft Word, Excel, PowerPoint, and Publisher to complete a variety of tasks.
• Communicating empathetically and effectively with a diverse group of stakeholders

WE ARE PHOENIX #1!

At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission of offering all students an excellent and equitable education. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that.
Every member of our Phoenix #1 family—from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day. We also drive forward the goals of ensuring equity and excellence for all students. It’s not just our work; it is our passion!
We are a Pre-Kindergarten through 8th grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.

WHAT YOU’LL LOVE ABOUT US:

• Our 12 schools are in the heart of hip Phoenix.
• We are educating the future leaders of Phoenix.
• We are accessible by Phoenix Light Rail.
• We want you to relax and refuel with healthy vacation time.
• We have University partners that offer discounted tuition.

NOTICES

The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance

• Manages welcoming and orderly front of house operations for all Emerson Court departments, including greeting and directing visitors, answering phone calls, delivering messages, and accepting mail.
• Maintains general information and knowledge of school district operations; communicates such information as needed.
• Prepares and writes correspondence using discretion and judgment to reply to inquiries presenting or requesting information.
• Maintains files, enters and reviews data, and examines for errors in accordance with established practice.
• Accurately prepares reports from raw data, including generating charts and graphs.
• Communicates extensively with all levels of district staff and the community.
• Gives and receives information requiring independent judgment or discretion regarding specific business of the district.
• Maintains appointment schedule for the Assistant Superintendent of Human Resources.
• Calculates and computes expenses, receipts and other data for daily and periodic records.
• Maintains time and attendance records for the Human Resources Department.
• Maintains filing system for evaluations, personnel action requests, and other key functions in the Human Resources Department.
• Assists the Assistant Superintendent of Human Resources with project management responsibilities, including preparing presentations and reports.
• Process purchase requisitions and manage procurement processes, including ordering supplies for department.
• Assist Human Resources Department with preparation of agenda items for Governing Board meetings and preparing correspondence to employees regarding Governing Board actions.
• Develops and maintains partnerships with local colleges and universities.
• Supports the recruitment process by coordinating interviews, communicating with candidates, assisting with job postings, and applicant tracking.
• Complete other duties as assigned.