Senior Administrative Assistant at JetZero

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

110000.0

Posted On

21 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Logistics, Itinerary Preparation, Vendor Management, Office Operations, Event Coordination, Budget Tracking, Problem Solving, Prioritization, Communication, Discretion, Confidentiality, Meeting Preparation, Onboarding Support

Industry

Aviation and Aerospace Component Manufacturing

Description

What is JetZero? Today’s aircraft contribute around 4% of global CO2 emissions, equivalent to the emissions of 200 million cars. This is only going to increase: Air travel is forecasted to double by 2050, while meaningful efficiency gains using current airplanes have hit a wall. JetZero is developing a blended-wing body (BWB) aircraft. It uses up to 50% less fuel and will be built to accommodate zero-emission hydrogen propulsion. JetZero is the inevitable solution to sustainable air travel. The JetZero team We are experienced aerospace professionals and engineers, excited about the future. That future will only be possible if we share our vision and what it means to people’s lives: carbon-free flight that' is better for both passengers and airlines around the world. What You'll Do: Executive Support & Calendar Management Own and manage complex, ever-changing calendars for multiple senior leaders with competing priorities Coordinate domestic and international travel logistics including flights, accommodations, ground transportation, and detailed itineraries Prepare executives for meetings with briefing materials, agendas, and follow-up action items Serve as a trusted bridge knowing when to protect time and when to make exceptions Office Operations & Administration Maintain a professional, organized, and welcoming office environment for employees and visitors Manage vendor relationships, office supplies, equipment, and facility needs Coordinate catering and food orders for meetings, team events, and company gatherings Support onboarding logistics for new hires and ensure a seamless first-day experience Event Coordination & Cross-Functional Support Plan and execute company events, off-sites, board meetings, and investor visits with precision Partner with People & Talent, Finance, and other teams to support company-wide initiatives Manage logistics for visiting executives, investors, and high-profile guests Track and manage budgets for events, travel, and office operations What You Bring: 5+ years of experience as an Executive Assistant or Senior Administrative Professional—ideally supporting senior leaders in fast-paced environments Unflappable under pressure with exceptional judgment and the ability to prioritize ruthlessly when everything feels urgent A proactive problem-solver who anticipates needs and takes initiative without waiting to be asked Highly proficient in calendar management tools, and travel booking platforms Excellent written and verbal communication skills with the ability to interact confidently with executives, board members, and external stakeholders Comfortable with ambiguity and energized by a fast paced environment High integrity and discretion when handling confidential information Compensation: Our compensation package is a blend of base salary and equity options for eligible employees. The range for this role is $90,000 -$110,000. We consider a number of factors when presenting a final offer, including geography, internal equity and years of experience and expertise. Benefits Unlimited PTO 10 paid holidays 401(k) Medical, Dental, Life insurance Disability Insurance Life Insurance Equity tax advisory services Supportive work culture The Interview Process We want our interview process to be a true reflection of our culture: transparent and collaborative. Throughout the interview process, your recruiter will guide you through the next steps and ensure you feel prepared every step of the way. Our First Chat: During this first conversation, you’ll meet with a recruiter or hiring team member to chat through your background, what you could bring to our team, what you are looking for in your next role, and who we are. The Hiring Manager Interview: You will meet with your potential future boss to really dive into the role, the team, expectations, and what success means at JetZero. This is your chance to really nerd out with someone in your field. The Panel: Learn more about the team, responsibilities, and workflows. You should be prepared to speak about past projects, how you collaborate and communicate with others, and how you live our values. Depending on the team and role you are interviewing for, you may meet with several teammates as well as cross-functional partners. The Executive Review: A chance to meet an executive and view JetZero from a different lens. Be prepared to ask well-thought-out questions about the company, culture, and more. Depeneding on the position you are interviewing for, there may also be a Take Home Exercise as part of the interview proccess. Our assessments seek to test the hard skills required to do the job. Your recruiter will inform you of which assessment you will be assigned and ensure you are fully prepared for your big day. JetZero does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. At JetZero, we value diversity and are an equal opportunity employer by choice. We consider all qualified applicants equally for employment & do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by federal, state or local laws, ordinance, or regulation.

Responsibilities

The role involves owning and managing complex calendars for multiple senior leaders, coordinating all domestic and international travel logistics, and preparing executives for meetings with necessary materials. Additionally, the assistant will maintain office operations, manage vendors, coordinate events, and support cross-functional initiatives.