Senior Administrative Assistant at Marcon Construction

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Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

80000.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Communication Skills, Technology Proficiency, Document Management, Confidentiality, Organizational Skills, Collaboration, Proactivity, Attention to Detail, Problem Solving, Reception Coverage, Event Planning, Workflow Streamlining, Project Coordination

Industry

Construction

Description

The Senior Administrative Assistant provides high-level administrative and coordination support across multiple functions at Marcon, with a primary focus on our Langley-based Construction, Operations, and Corporate Services teams. This role is built for someone who anticipates needs, thrives on precision, and brings calm confidence to busy environments. Collaborative, humble, and proactive, you’ll play an essential role in helping senior leaders and teams perform at their best. With strong technology acumen and a knack for creating efficient tracking tools and reporting dashboards, this position helps streamline workflows and keep teams aligned. Acting as a key connector, the Senior Administrative Assistant ensures seamless office operations, cross-departmental coordination, and contributes to the planning and execution of company events. In addition to occasional reception coverage, this role carries senior-level administrative responsibilities and plays a trusted role in supporting Marcon’s senior leaders. About Us Many people will spend their lives in a Marcon home, so we have to build it right, every time. Founded in 1985, Marcon is an established real estate company specializing in acquiring, developing, building and managing properties across Metro Vancouver. A focus on quality and craft is what the business was built on, giving us a trusted name in the construction community. These principles have remained a focus as we’ve expanded into the real estate development and operations space, managing our own projects from conception through to execution, completion, and more recently ongoing management. We have a commitment to providing elevated experiences at every touch point between our people, our buildings, and our communities. None of this is possible without a hardworking team, working together, to make it all happen. That’s why we’re looking for people who are eager to join an intelligent and motivated team to create something bigger than themselves and build communities that will impact a neighbourhood in infinite ways. About the role: Leadership & Departmental Support * Manage calendars and schedules for key leaders, anticipating conflicts and aligning priorities. * Coordinate divisional and departmental meetings, including scheduling, preparing materials, and ensuring smooth logistics for both in-person and virtual setups. * Track meeting outcomes and action items, ensuringtimelyfollow-up and clear communication across teams. * Draft, edit, and prepare correspondence, reports, and presentations with accuracy and professionalism. * Assistleaders in coordinating initiatives by organizing communications,monitoringprogress, and preparing updates. * Serve as a point of contact for internal and externalmeetings, creating a professional and welcoming environmentfor all stakeholders. * Handle sensitive information with professionalism, confidentiality and discretion Administrative Coordination * Create, edit, format, and finalize electronic documents, reports, and presentations for functional leaders. * Maintain and update digital filing systems, contact lists, and distribution groups. * Create, track, and manage shared spreadsheets, dashboards, and logs to support department operations. * Coordinate electronic approvals, signatures, and document workflows. * Support cross-departmental projects by compiling information, preparing summaries, and distributing materials electronically. * Provide advanced administrative support to departments as needed. * Identify opportunities to steamline workflows or administrative processes Back-Up and Coordination Support Marcon’s Office Management team is dedicated to ensuring our workspaces run efficiently and that day-to-day operations flow seamlessly. At times, administrative team members may be called upon to lend support whether to cover absences, assist during peak periods, or contribute to special initiatives. This includes providing professional reception coverage, including welcoming visitors, managing incoming calls, and coordinating mail and courier services. Maintain a consistent, polished, and positive front-of-house experience that reflects Marcon’s values and culture. About You * Minimum 5 years’ administrative experience, with at least 2 years in a senior, coordinator, or leadership-support role. * Proven ability to coordinate schedules, meetings, and projects for senior leaders and their teams. * Strongtechnologyproficiency; familiarity with digital tools such as Procoreor SharePoint an asset. * Excellent written and verbal communication skills with strong attention to detail. * Highly organized and able to manage multiple competing priorities with accuracy. * Professional, discreet, and proactive, with sound judgment and the ability to handle sensitive information. * Collaborative and adaptable, with a positive, solutions-focused approach. What we offer Marcon is committed to building an inclusive, inspired, high-performance team culture, where our Core Values of Safety, Integrity, Teamwork, Passion, and Excellence guide how we show up every day. If you are at the top of your game or want to find an environment to push you to it and if you want to find like-minded teams that strive for innovation and continuous improvement, we want to hear from you! Our competitive compensation package has been designed to reward our employees’ skills, competencies and performance that align with our culture. The compensation range for this role is $65,000 to $80,000 annually, depending on the candidate's experience and qualifications. Coupled with this base salary, we offer pay-for-performance bonus programs, excellent family health benefits, RSP matching, employee recognition programs and plenty of opportunities to socialize, have fun and build genuine relationships.

Responsibilities

The Senior Administrative Assistant provides high-level administrative and coordination support across multiple functions, focusing on Construction, Operations, and Corporate Services teams. This role includes managing calendars, coordinating meetings, and ensuring seamless office operations.