Senior Administrative Assistant at Mohr Partners

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Email management, Travel coordination, Meeting facilitation, Report preparation, Vendor management, Office operations, Document management, Notary services, Microsoft Office Suite, CoStar, Realcore, Concur, Docusign, Communication skills

Industry

Real Estate

Description

Job Summary The Senior Administrative Assistant provides high-level administrative and operational support to the Chairman and Chief of Staff serves as a key partner in ensuring the efficiency of executive and office functions. This role requires strong organizational skills, sound judgment, and a high degree of professionalism. The ability to manage multiple priorities in a fast-paced environment is essential. Confidentiality is critical, as this role regularly handles sensitive and proprietary information. The ideal candidate is highly technology savvy, detail-oriented, and demonstrates a strong commitment to punctuality and accuracy in all tasks. Essential Functions * Manage complex and dynamic executive calendar, including prioritization of meetings and scheduling across internal and external individuals * Oversee high-volume email management on behalf of the Chairman, including drafting responses, prioritizing communications, and ensuring timely follow-up * Coordinate all aspects of domestic business travel, including itineraries, accommodations, and logistics * Prepare for executive meetings by conducting research, compiling briefing materials, and maintaining marketing packages * Facilitate weekly company and Investment Committee meetings, including scheduling, agenda preparation, note-taking, and tracking action items to completion * Oversee preparation and distribution of weekly departmental reports, ensuring accuracy and timeliness * Serve as the primary liaison for office vendors, maintaining strong relationships and ensuring service quality * Oversee office operations, including supply inventory management and coordination of company-wide lunches and events * Maintain organized digital and physical filing systems, ensuring efficient document management and accessibility * Perform notary services for company documents as required * Handle confidential information and sensitive matters with the highest level of discretion * Execute special projects and administrative initiatives, often requiring independent judgment and problem-solving * Provide regular status updates to leadership on priorities, ongoing tasks, and project progress * Errands for the Chairman, both business and personal, as needed. * Other duties as assigned Education & Experience * Bachelor's degree preferred or equivalent work experience * Minimum 5-8 years of Administration experience/3-5 years’ experience directly supporting senior corporate executives * Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams) * Knowledge of commercial real estate a plus * Experience: CoStar, Realcore, Concur, Docusign Certificates and/or Licenses * n/a Other Skills & Abilities * Excellent written and verbal communication skills. * Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information. * Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. * Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. * Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements * Involves work of a general office nature * Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner * Regularly required to talk, hear, and use hands and fingers to write and type * Ability to speak clearly so others can understand you * Ability to read and understand information and ideas presented orally and in writing * Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

Responsibilities

The Senior Administrative Assistant provides high-level operational support to the Chairman and Chief of Staff, managing complex calendars, travel, and office logistics. The role also involves facilitating meetings, preparing reports, and handling sensitive information with discretion.