Senior Administrative Assistant at NEW YORK POWER AUTHORITY

City of White Plains, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

91300.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Expense Processing, Presentation Preparation, Confidentiality, Workflow Development, Project Management, Time Management, Interpersonal Skills, Verbal Communication, Written Communication, Software Skills, Attention To Detail, Problem-Solving

Industry

Utilities

Description

Summary As a Senior Administrative Assistant supporting the SVP, Nuclear Development, you will play a pivotal role in keeping a fast‑moving, high‑impact function running smoothly. This is a great opportunity for a detail‑driven, proactive professional who enjoys being at the center of coordination, communication, and problem‑solving. In this role, you’ll deliver essential day‑to‑day administrative support, including calendar management, scheduling, travel coordination, expense processing, presentation preparation, and organizing materials for key meetings. You’ll serve as a reliable point of contact for internal teams and external partners, helping ensure information is organized, accurate, and accessible when it matters most. You’ll handle sensitive and confidential information with discretion, support cross‑department collaboration, and contribute to an environment where NYPA’s mission, delivering clean, reliable, and affordable energy to all New Yorkers, remains front and center. If you’re someone who thrives in a dynamic, purpose‑driven organization and takes pride in providing exceptional support, this role offers a meaningful way to grow your skills while contributing to transformative work at NYPA.Responsibilities Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives. Under minimal supervision, responsible for the administrative functions of the office. Perform a wide range of administrative and general support duties of a highly responsible and confidential nature. Keep an accurate up-to-date calendar for Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules. Coordinate Department meeting arrangements including agendas, notes and follow-up. May be responsible for department orientation of new employees, including office set-up. Generate reports, handle multiple projects, and prepare and monitor expense reports. Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete. Coordinate department(s) budget input, review invoices and variance reports. May review, prioritize and independently respond, where appropriate, to Management's email. May compose memos, transcribe notes, and research and create presentations. Knowledge, Skills and Abilities Strong software and computer skills to perform a variety of moderately complex assignments. . Experience performing administrative support duties in support of others. Excellent ability to organize, and have strong attention to detail. Recognize and maintain confidential information. Ability to plan and coordinate major projects. Strong ability to manage time efficiently to undertake a variety of assignments. Thorough understanding of the Department’s/Site’s operations, organization & Company procedures. Excellent verbal and written communication and interpersonal skills to effectively communicate with internal and external stakeholders. May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data. Education, Experience and Certifications High school diploma or GED certificate required. May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations. Minimum 4 years of experience. Physical Requirements Up to 10% travel primarily within New York State. Ability to sit at desk for long duration of time. The New York Power Authority is committed to providing fair, competitive, and market-informed compensation. The estimated salary range for this position is: $66,000- $91,300. The salary offered will be determined based on the successful candidates’ relevant experience, knowledge, skills, and abilities. The New York Power Authority and Canal Corporation believes that diversity, equity, and inclusion drive our success, and we encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents and veterans to apply. As an equal opportunity employer, NYPA/Canals is committed to building inclusive, innovative work environments with employees who reflect communities across New York and enthusiastically serve them. We proudly celebrate diversity and do not discriminate based on race/color, creed/religion, national origin, citizenship or immigration status, age, disability, military status, gender/sex, sexual orientation, gender identity/expression, pregnancy and related conditions, familial/marital status, domestic violence victim status, predisposing genetic characteristics, arrest/criminal conviction record or any other category protected by law. NYPA/Canals will also provide reasonable accommodations during the hiring process related to candidates’ disabilities, pregnancy-related conditions, religious observances/practices and/or domestic violence concerns. To request an accommodation, please email accessibility@nypa.gov.

Responsibilities

This role involves providing essential day-to-day administrative support, including managing calendars, scheduling, coordinating travel, processing expenses, and preparing materials for key meetings for the SVP of Nuclear Development. Responsibilities also include developing solutions for efficient workflow, handling confidential information, and supporting cross-department collaboration.