SUMMARY

The successful candidate will provide executive administrative support to the Head of Corporate Security and entire team in East Hanover in a polished and professional manner. Must be a highly motivated, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature manner with tact, diplomacy, discretion and good judgment. Must possess excellent organizational skills, the ability to manage multiple priorities simultaneously, and have a high attention to detail with a desire to get the job completed accurately and in a timely manner. Strong initiative and follow-through are essential.
The Executive Administrative Assistant will interact with all levels of management throughout the organization, both domestic and international. Therefore, experience working independently and as an effective and engaged team member, with an ability to succeed in a fast-paced, matrix organization is extremely important. It is critical that the executive administrative assistant have excellent interpersonal skills and the ability to build and maintain professional relationships and partnerships.
In essence, this position handles all personal business matters in order to allow the Head of Corporate Security to focus all efforts towards the optimum management of the Security Team in East Hanover.

Key Responsibilities

• Maintaining daily calendar and any other needed schedules as appropriate
• Coordinating and scheduling domestic and international travel
• Preparing and submitting expense reports
• Agenda and document preparation in support of US HR Board Meetings and other meetings, as well as any other necessary logistics (room, food, AV equipment reservations, etc.)
• Routine and complex document preparation, proofing, as well as electronic and hardcopy file setup and management
• Receiving and managing incoming communications, responding to routine requests
• Receiving and referring visitors and telephone calls, answering routine questions
• Arranging maintenance and repair of equipment as needed\Coordination or project management as neede