Senior Administrative Assistant - Nursing Admin at Providence Health Care, Inc

Missoula, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

33.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Staffing Management, Payroll Processing, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Public Relations, Confidentiality, Office Administration, Teamwork, Time Management, Windows Proficiency

Industry

Hospitals and Health Care

Description

The Senior Administrative Assistant (AA III) provides secretarial support to the Director of Nursing, Nurse Managers, and Assistant Nurse Managers by organizing and maintaining the daily activities of the staffing office. The Administrative Assistant III makes decisions and works independently and as an administrative staff team member to provide for the smooth operation of staffing office and secretarial activities. The Administrative Assistant III has the ability to maintain poise in stressful situations and continually exhibit outstanding public relation skills. The Administrative Assistant III must stay abreast of current hospital policies and ongoing projects. Among the primary responsibilities for this position are staffing and payroll for all of the nursing division. He/She makes decisions and works independently to provide for smooth operation of the Staffing Office activities. He/she creates a professional, friendly and cooperative atmosphere for visitors, hospital personnel, and medical staff members. The AA III has the ability to maintain poise in stressful situations and continually exhibit outstanding public relation and teamwork skills. The AA III must stay abreast of current hospital policies and ongoing projects. It is vital that the AA III preserve the confidential nature of certain information using sound judgment about what falls into this category. Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence St. Patrick Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: * 3 years Secretarial/administrative assistant experience. * Computer experience with proficiency in Microsoft Word, Excel, Powerpoint, and Windows. Preferred Qualifications: * Associate's Degree or * Coursework/Training: Business school with emphasis on secretarial skills and office work. * Hospital experience. Why Join Providence? Our best-in-class benefits [https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprovidence.jobs%2Fbenefits%2F&data=05%7C01%7Cethelleah.torres1%40providence.org%7C6da11282629946c936bc08dbf64b1e78%7C2e3190869a2646a3865f615bed576786%7C0%7C0%7C638374574718197112%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=CHUc7JRL0t6AAExYx6UfCEVEH8gfmaw9cEOZ4wX0%2BZU%3D&reserved=0] are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission [https://providence.jobs/mission/] of caring for everyone, especially the most vulnerable in our communities. At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits [https://providence.jobs/benefits/]. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act [https://s3-us-west-2.amazonaws.com/images.provhealth.org/HR-onboarding/LA_County_Fair_Chance_Ordinance_2024.pdf]. Providence has a long-standing tradition of caring for residents in western Montana since the Sisters of Providence arrived in the state in 1864. As one of Montana’s largest health care providers, Providence works collaboratively across traditional boundaries to develop patient-centered practices that help make lifelong quality care accessible and affordable. Our award-winning and comprehensive medical centers include Providence St. Patrick Hospital in Missoula and Providence St. Joseph Medical Center, a critical access hospital in Polson. Our not-for-profit network of services also include physicians, more than 40 clinics, care centers, hospice and home health programs, and other diverse community services. Providence is proud to be an Equal Opportunity Employer [https://www.providenceiscalling.jobs/eeo/]. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity [https://providence.jobs/diversity/] makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Responsibilities

Provides secretarial support to nursing leadership by organizing daily staffing office activities and managing payroll for the nursing division. Maintains a professional atmosphere for visitors and staff while ensuring the confidentiality of sensitive information.